I. JOB TITLE:  Plan and Monitoring Analyst

 II. TERMS OF REFERENCE:  Attached.

 III. APPLICATION PROCEDURE:

 Please visit our website at www.mof.gov.tl   and go to ‘Employment Opportunity’ to learn about our recruitment process and your application requirements including how to address your application. 

Applications need to be addressed to our Procurement Officer, at email address, jobs@mof.gov.tl, no later than 17:00 hours Timor-Leste Time on Monday, the 15th day of October, 2014. 

Applications should include (a) a covering letter (b) a detailed resume of no more than 7 pages and (c) Response to the Selection Criteria.

All applicants must answer clearly the selection criteria, in the attached format (pg 5), delineating how they have met the requirements. We do not expect that you would just cut and paste from your resume but rather explain concisely and succinctly how you have met these competences, possibly providing brief examples etc. Incomplete applications will not be considered.

 Only short-listed candidates will be contacted.

TERMS OF REFERENCE

 Job Title:                     Plan Monitoring Analyst

 Purpose:   To build institutional capacity by analysing and monitoring information from the Ministry of Finance (MoF) Directorates and Units through the established planning and reporting mechanism and ensuring that all documents are aligned with the MoF strategic and annual plans including its key performance indicators.

 Reporting to:              Chief of Staff, Office of the Minister

 Counterpart(s):          Executive Office of the Minister and Vice-Minister

 Classification:             Technical Professional

 TOR Reference:         May 2014
 
 Duration: 
                   One year 

 Location:                    Ministry of Finance, Dili, Timor-Leste

 

I. Selection Criteria 

 Essential 

·         Bachelor Degree in Development Planning, Public Administration, Management and/or in other relevant areas at an internationally recognised University;

·         Significant work experience in planning, monitoring and evaluation, management and/or public administration;

·         Demonstrated skills to coordinate and produce key organisational reports within timeframes;

·         Excellent writing, monitoring and analytical skills;

·         Demonstrated skills to build strong working relationships with senior government officials and civil servants and the ability to provide constructive feedback;

·         Demonstrated experience in being pro-active, self-motivated and taking responsibility for achieving results;

·         Ability to work under pressure and deliver within deadlines; 

·         Excellent skills in the official languages (spoken and written) and fluency in English.

·         High level skills in using MS Office package such as Word, Excel, PowerPoint and Outlook

 
Desirable

·         Good knowledge of the framework and context of Government, including Public Financial Management. Experience in public service would be an advantage. 

 

II. Scope of Work

Responsibilities

Performance Indicator

1.      Oversee the coordination of key MoF reports and review the contents and quality to ensure alignment with the Strategic Plan, Annual Plans and KPIs, prior to recommending sign-off by the Minister or Vice-Minister.  Reports include, but are not limited to:

a.       Bi-weekly

b.      Quarterly

c.       Annual Report

d.      Minutes of the Consultative Council for the Ministry of Finance (CCMF) 

e.       Other significant reports.

·         Review and quality checks are completed within timeframes.

·         Minister &/or Vice Minister’s satisfaction with report/s.

2.      Monitor the actions and analyse the contents of key MoF reports and minutes to identify areas of risk and prepare briefings to the Minister or Vice Minister, including ways to minimise any risks and address emerging issues.

·         Minister’s satisfaction with briefing

·         Number of risks/issues identified.

·         Quality of recommended solutions.

 

3.      Facilitate and monitor strategic and annual planning (AAP) processes in liaison with the Senior Planning & Budget Officer.

·         Planning processes are executed in timely and effective manner.

·         Meet Prime Minister’s Office (PMO) timeline/s.

4.      Consult with DGs and HoUs including occasional attendance at Directorate/Unit meetings to monitor progress against annual action plans.

·         No. DG/HoU consultations and meetings attended

5.      Identify and recommends areas of planning and reporting where more innovative approaches and methods may deliver improvements in the process and outcome.

·         No. of improvements identified and approved for implementation.

·         No. of improvements implemented.

6.      Other duties as directed.

·         Level of responsiveness to other requests.

 
Iii. Key Deliverables

·         In accordance with the performance indicators listed above.

·         Within four weeks of commencement, develop an Activity Work Plan that is consistent with the relevant activities and performance indicators of the Ministry’s 5 Year Plan and submitted to Chief of Staff;

·         Quarterly Progress Reports to the Chief of Staff, against the agreed Work Plan;

·         End of Assignment report to the Chief of Staff no later than 10 working days prior to the end of contract.

 IV. Performance Evaluation 

The performance of the incumbent will be appraised and evaluated by the Chief of Staff using the Performance Appraisal System put in place and monitored by the Directorate-General for Corporate Services, Ministry of Finance.  This process will include a probation review within three (3) months of the commencement of the contract, regular reporting, ongoing workplace communications and annual performance appraisal.  Performance indicators are in place for all areas within the Ministry, and the incumbent’s work will be contributing to the achievement of the priorities as set out in their TOR and in the Ministry’s Five Year Plan.