Plan International in Timor Leste in collaboration with women NGO Patria in Timor Leste, seek an independent consultant to carry out a baseline survey for three months for women and girls participation project. The   baseline survey is expected to be carried out starting November 2014.

1. Project summary

Plan International is one of the world’s largest children’s International NGO, working with children and poor community in 50 developing countries across Africa, Asia and the Americas to promote child rights. Plan has no religious or political affiliations.

Plan International has been working in Timor-Leste since 2001 to promoting the rights of all children and young people and to give them practical support to achieve their rights to early education, water, sanitation and hygiene, employment, and child protection, Participation disaster risk management. Plan works mainly in  Aileu and Ainaro districts.

Patria is a Timorese women’s association that was established in 2012 and works in 13 districts of Timor-Leste. Their vision is for women to be free from all kinds of discrimination and for them to become decision-makers at a local government level.

The patriarchal culture of Timor-Leste makes it difficult for women and girls to take on leadership roles within their communities, especially in rural areas.  The rights of women are protected in the national constitution but decision-making and law enforcement are traditionally considered to be “men’s business”.

Plan International and Timorese Women NGO Patria have recently launched (July 2014) a new program called “Women and Girls’ Participation in Local Governance” to reduce gender-based violence. The program will support women and girls in Aileu and Ainaro Districts to become skilled, politically engaged and inspiring leaders, and encourage women to take on leadership roles on suku/villages councils, National Program for Village Development (PNDS) Committees and other local governance bodies.

Plan and Patria lead the creation of a Women’s Action for Change Forum that will train women to improve their leadership, advocacy, public speaking and conflict management skills with the goal of increasing the number of women in leadership positions.  If successful, these women will become role models to their children and can encourage additional women to become more involved in local governance and to speak out against gender-based violence. The program will also strengthen the institutional capacity of 2 Women’s Rights Civil Society Organizations (CSOs).
1.1 The purpose of the project

In line with the Resolution 1325, increased women and girls’ participation in village decision making and reduced violence against women in Timor Leste.


1.2 Specific objectives

·         Increased women and girls’ participation in decision making in Suku (Village)  Councils, National Program for Village Development (PNDS) Committees and other local governance bodies.

·         Reduced incident of gender-based domestic violence in Aileu and Ainaro Districts.

·         Strengthened institutional capacity of 3 Women’s Rights Civil Society Organizations   



1.3 The projects expected outcomes:


4.1 Women and Girls’ Voice and Action Forums established and operational.

4.2 Women and Girls’ forum members engage in government committees, Women Council Suku (Village), PNDS, members in district and sub-district levels and raise key women and girls’ issues especially gender-based domestic violence.

4.3 Increased awareness of gender-based domestic violence and legal framework relevant for the protection of women and girls in Aileu and Ainaro Districts.

4.4 Gender-based domestic violence issues included into traditional informal local law to be in line with the national law on Domestic Violence. Communities actively responding to gender-based domestic violence incidences.

4.5 Referral systems and data collection for domestic violence cases in Aileu and Ainaro Districts strengthened.


2. The objective of the Baseline Survey

The overall objective of the Baseline survey is to carry out the qualitative research and to assess the situation which will provide information about the present knowledge, attitudes on levels of participation by women Suku (Village) Council members in Council meeting and PNDS committee and, more broadly, of women and girls in community and district decision making, their levels of confidence and the constraints they face. On the other handto get information how the National Policy and the status of implementation the national policies and good practices for women participation to reduce gender base violence.


3. Scope and focus of the assignment

The consultant will lead the baseline survey process for the WOGIP project in each of the 2 participating Districts namely; Aileu and Ainaro. It is intended that the baseline assessment will provide: a) baseline data for the project as benchmarks for performance evaluation ; b) information that will assist in designing the project’s Monitoring and Evaluation plan c) developing training modules and capacity building interventions and d) information that will assist in identifying relevant policies, guidelines and frameworks for supporting project implementation and advocacy.


4. Tasks

The consultant will be required to lead on all the tasks below, in consultation with both

Patria and Plan:

i. Review of project documents and understanding the project design and contextual framework

ii. Design tools and methodology projection for data collection of both qualitative and quantitative data. The baseline tool should be able to capture country-level data in the following key areas:

·         Relevant national policies, plans and status of implementation

·         Status of key highlighted WOGIP indicators in the project working document

·         Key social, cultural, gender and behavioral issues relating to WOGIP project

·         Project related services and interventions available to women and girls including barriers, issues and best practice

·         Number, type, geographical spread and activities of the WOGIP project in target districts

·         Capacity of women and girls to undertake advocacy and resource mobilisation for women participation.

·         Availability of district/government and other partner sources of funding for women and girls to undertake women participation activities.

·         Potential opportunities and ‘quick wins’ for advocacy activities

iii. Field test the baseline survey tools

iv. Train research assistants to ensure that standardized methodology and application of

the tools are fully understood all.

v. Implement and supervise field data collection, data input and cleaning:

· Coordination with WOGIP project staff and local stakeholders

· Preparation of materials and equipment

· Notification to partners and communities

· Deployment of research assistants to the field.

· Conduct data processing: (1) primary processing , comparison and validation

of files, clean files, tabulations

vi. Analyze and synthesize data; and prepare report and Program Indicator Tracking

· Preparation of initial report

· Discussion with WOGIP staff and local stakeholders on initial report

· Revision of impact indicators as per feedback from WOGIP

· Report preparation

vii. Submit 5 hard copies of well bound final report and electronic copy.


5. Milestones and inputs

1. Review of project documents and understanding the project contextual frame work

2. Design of baseline assessment tools and data collection methodology

3. Pre-test and review of data collection tools

4. Data collection in all the 2 District

5. Analysis of data for each district

6. Preparation of preliminary report

7. Revisions and preparation of Draft Report

8. Compilation and submission of Final report

It is anticipated that this assignment will commence in October 2014.


6.  Approach and Methodology

The approach will be mixed, including the consultant’s personal experience, review of

similar tools and frameworks, interaction fokus group discussion to target audience such us women in Village council, women in (PNDS-National program for village development) committee, include the other committee are existed in villages to districts, Association (FADA-Women action for Aileu development), (SAIM-Secretariat of installation Municipal) , (Sub district and village women forum,), (Village leader), and District and sub district leader.


7.  Consultancy Deliverables

The consultant will result in the following deliverables:

a) Baseline data for the project as benchmarks for performance evaluation 

b) Information that will assist in designing the project’s Monitoring and Evaluation plan

c) Information for developing training modules and capacity building interventions and

d) Information that will assist in identifying relevant policies, guidelines and frameworks for supporting project implementation and advocacy

e) Good practices for women participation to reduce gender base violence


f.1. Draft baseline report – a first draft of the baseline report, include  an executive summary ,the context of the baseline, its purpose  , methodology and result, and preliminary analysis of the baseline data, then report will circulate to NGO Patria Director and Plan Timor Leste for comment, which will then be taken into account for the final baseline report.


f.2. Final baseline report – the final baseline report should provide an executive summary , the context of the baseline, its purpose and methodology, the baseline result and major finding and recommendations. The final baseline report will prepared according to the specification outline. One electronic copy of both the draft and final report should be provided to NGO Patria and Plan Timor Leste country office.


8.  Fees and costs estimate

The total charge to be paid for the consulting assignment will depend on the technical

Proposal (Consultant is required to submit a budget proposal outline consultancy daily fees) These fees must include meals, accommodation and other incidental cost relating to field work. A technical and financial proposal based on the Terms of Reference outlined above must be provided.


9. Time frame November 2014 to January 2015


10. Skills and qualifications required:

         Educated to Masters Degree level in a social science subject, Gender or other relevant subject.

         Significant experience of undertaking desk reviews, as well as rapid assessments or evaluations.

         Significant experience of collecting and analysing quantitative and qualitative data from small-scale sample surveys..

         Able to provide evidence of producing high quality assessment/evaluation reports in English, Tetum and working within tight timeframes.

         Experience of working within a dispersed team, remaining self-motivated, using initiative and responding appropriately to constructive feedback.

         Able to reliably access the Internet, as well as relevant national policy/planning documents and surveys.



  • We strongly encourage applications from women and from people with disabilities
  • Strong commitment to the equal rights and participation of girls and women is essential
  • Strong commitment to the Rights of the Child is essential
  • Plan does not tolerate child abuse. All Plan staff and consultants are selected and employed in line with the conditions of Plan’s Child Protection Policy. These include appropriate reference and background checks.
  • Applications will not be acknowledged. Only short-listed candidates will be contacted. No correspondence or telephone calls will be entered into.
  • Short listed candidates will be required to attend panel interviews and other selection procedures.



TO APPLY FOR POSTS …. Interested consultants should submit their curriculum vitae (CV) and a 2-3-page letter of application.


The letter of application should briefly describe how the consultant intends to undertake this assignment for the WOGIP project, and possible sources of information/data. Applicants should also explain how their professional experience matches the skills and qualifications listed in Section above.


Send resume/CV with cover letter, to Info.TimorLeste@plan-international.org or by hand Plan International in Timor-Leste Avenida Nu’u Laran No. 20 Bairo dos Grilos.