Position
Capacity Building Manager (CBM)

Division/Department
Programming & Training Unit

Location
Based in Dili but will have extended stay (4 months) at the pre-service training site (sub district TBD)

Reports to
Director of Programming & Training (DPT)

Level of Effort
Full time 18 month position 
Approximately: April 2015 – October 2016 (PST is September – November)

Performs duties assigned at Post and during training this requires a 6-day work week.  Will be required to live at training site during PST and some of TOT  (could be up to 14-weeks)

Statement of WORK (SOW)

BACKGROUND

Peace Corps Timor Leste is re-opening after suspending operations in 2008.   Between 2006 – 2008 approximately 104 Volunteers served in Timor Leste in Community Development and Health.  Timor Leste Group 5 will arrive in August 2015 and begin approximately 10 weeks of Pre-service Training (PST).  In the months leading up to the Volunteer’s arrival Post will be hiring and training staff, preparing viable sites and host families for the Volunteers, and preparing for PST.    This is a temporary position so it is important that the Capacity Building Manager (CBM) transfer skills to the newly hired Timorese staff.  

General Description

Under the supervision of the Director of Programming & Training (DPT), the Capacity Building Manager (CBM) will support the Post in two key areas­(1) insuring the consistency in training and building capacity of P&T team and (2) oversee planning and implementation of a 10 week Pre-Service Training.   This position will be an integral part of the P&T team to ensure strong start up for the Post.  This position will collaborate closely with the DPT to build a cohesive team and will also coordinate with the Director of Management and Operations (DMO) to establish sufficient funding and support for training activities.  

Level of Effort

Staff Development Duties (25%)

Provides orientation to new staff to familiarize staff with Peace Corps and its role in development
 
Design and deliver staff skill development sessions around requisite topics (M&E, Volunteer Support, Coaching, and Training Design)
 
Assess longer range professional development needs of the P&T staff and assist the DPT and these staff members in developing an individual plan for improving performance
 
Coordinate with DPT to ensure that all mandatory Agency training requirements are met
 
Support training about working with USG Agency regulations and guidelines specifically with respect to transparency, documentation, reporting and regulations.  

Pre-Service Training (PST) Duties (40%)

Overseas all aspects of planning and implementation of a 10 week Pre-Service Training for approximately 20 trainees, while training and mentoring new full-time Timorese staff, including a Training Manager,  Language Cross-Cultural Coordinator (LCC) , as well as a temporary Technical Trainers (TT) and contractors.
 
Work with the DPT and Program Manager (PM) to assure the success of the training program in preparing Volunteers to successfully fulfill the goals of the Project Plan and integrate into their communities. 
 
PST Preparation:
Works with all P&T staff to develop a realistic and creative training strategy and Calendar of Training Events (COTE) for PST.
 
Prepares training site and coaches staff on identifying, cultivating and orientating home-stay families for PSTs.
 
Prepares, submits, and distributes all required reports on training activities and evaluation.
 
Works with RMs , SMs and DPT to ensure the participation of appropriate host agency personnel and other in-country resource people for all training events.
 
PST Design and Implementation Duties: 
Manages PST related information, meetings, visits, briefings, site visits and documentation.
 
Works with all P&T staff to develop a realistic and creative training strategy and Calendar of Training Events (COTE) for PST.
 
Coordinates and delivers the orientation and training process for contractors needed to conduct training events.
 
Prepares training sites for PSTs.
 
Prepares, submits, and distributes all required reports on training activities and evaluation.
 
Works with RMs , SMs and DPT to ensure the participation of appropriate host agency personnel and other in-country resource people for all training events.
 
Models affective Volunteer coaching, feedback, and support for the PST staff
 
Provides guidance and monitors the work of the Program and Training Assistant (PTA) who is a money holder at PST training site.  Might act as an intermediary between DMO and PTA or TM concerning services and supplies purchased at training site. 
 
PST Administrative Duties:
Develops training budgets and manages and reviews expenditures to ensure that they do not exceed the established budgetary constraints.
 
Arranges procurement for materials and services needed to conduct trainings.
 
Analyzes and prepares reports on training and activities, and other data as requested by other Peace Corps staff and host country officials.

Volunteer Support (20%)

Provides PCVs with guidance on a group and individual basis, through positive leadership, direct technical assistance, and consultation.
 
Ensures the development and implementation of a trainee assessment process for all training events.
 
In collaboration with the DPT and TM recommends to Country Director (CD) Trainees to be sworn-in as Volunteers as well as any to be de-selected.

 

Safety and Security Support:
Per Peace Corps Manual Section 270, all members of the Peace Corps staff must be familiar with the Emergency Action Plan and their responsibilities in the event of an emergency. 
 
Ensures safety and security competencies are incorporated and actively integrated in PST and IST programs.  Evaluates and documents effectiveness of training, including PCV/T progress on safety and security competencies.  Working with CD, DPT, PM and SSC, develops, assesses and redesigns competencies and training sessions as required.  Ensures that safety and security systems for pre-service training are in place, including evaluation of homestay sites and the orientation of host families.  Provides training to trainers and other staff, practicum partners, local officials, and PCTs, regarding their roles and responsibilities related to PCV/T safety and security. Acts as duty officer, as needed.  Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
 
 
 

Strategic and Quality Control Responsibilities (15%)

Support DPT and Post in designing full calendar of training events to support Volunteers for 27 months of service
 
Design training assessment and evaluation plan based on the different levels of learning (using Kirkpatrick’s plan for assessment of training (Kirkpatrick’s model for training evaluation).
 
Supports staff in developing on going Volunteer assessment plan (drawing on CEAT and strong coaching plan)
 

 

REQUIREMENTS FOR THE POSITION

Experience:

o   Desired to have significant experience managing Pre-Service Trainings for Peace Corps posts.
o   Experience in Timor Leste is an advantage.  

Languages:

o   Oral and written fluency in English required.  Tetun Language skills are an advantage.  

Knowledge, Skills, and Abilities:

o   Ability to design implement and evaluate training
o   Skill as a trainer, teacher, facilitator, and mentor in a cross-cultural setting
o   Skill and ability to deal with personnel management issues: recruitment, training, evaluation, and development of a team
o   Ability to use computer word processing equipment
o   Ability to prepare basic accounting and voucher documents
  • Diplomacy and tact with staff, Volunteers, Trainees, community members and members of government

Salary is negotiable.  

Important! Applicants must clearly describe or demonstrate how they meet each of the mandatory qualifications. Qualified and interested candidates should send a cover letter describing their qualifications and their fit with the position and a CV and easttimorpc@peacecorps.gov      Please state the position title in the subject line:  Application for Capacity Building Manager.  Apply by 1pm February 9, 2015 for full consideration.  

The Peace Corps is an equal opportunity employer. Closing date: applications must be received no later than January 19, 2015 to receive full consideration. No phone calls or personal visits related to this vacancy will be accepted. Only short-listed candidates will be contacted.