External Audit of Financial Statements 2014 for CSO Partners of the Ending Violence Against Women Program (EVAW) Timor-Leste

 

BACKGROUND

The Asia Foundation (the Foundation) recently launched an Ending Violence Against Women (EVAW) Program in Timor-Leste under a Grant Agreement with the Australian Department of Foreign Affairs and Trade. The EVAW Program goal is to reduce the proportion of women who have experienced violence, and to better meet the needs of women and children affected by violence. The objective is to improve outcomes for women in prevention, support services, and access to justice by improving capacity in key ministries, reducing levels of violence, improving services, and strengthening judicial processes serving the needs of women survivors of violence.
 The EVAW program has already provided core funding in 2014 to service providers in Timor-Leste, under a transitional agreement from the Support to Essential Services for Ending Violence Against Women (SESEVAW) program, funded by the Australian Department of Foreign Affairs and Trade. Civil Society Organisations (CSOs) who initially received core funding in 2014 are: PRADET, Uma Mahon Salele, ALFeLa, Casa Vida and Judicial System Monitoring Program. In 2015, the Foundation will support an external financial audit of the annual accounts of these CSOs, as part of the broader institutional strengthening and capacity building strategy.

Activity

These terms of reference address the requirement for an external audit of the annual accounts of the five CSOs, for the calendar year of 2014.  The Asia Foundation is looking for a registered audit institution to conduct an external financial audit of the annual accounts of the following civil society organisations (CSO) partners in Timor-Leste:
  • Asisténsia Legál ba Feto no Labarik (ALFeLa) / Women and Children’s Legal Aid
  • Judicial System Monitoring Program (JSMP)
  • Psychosocial Recovery & Development in East Timor (PRADET)
  • Casa Vida
  • Uma Mahon Salele
The external auditor will be jointly appointed by the Asia Foundation with approval of the Board of Directors of each CSO partner. The external auditor must be completely impartial and independent from all aspects of the management or financial interests in the CSOs and The Asia Foundation, and will report jointly to both the Asia Foundation and the Board of Directors of each CSO.
Audit scope
  •  The audit should be carried out in accordance with Australian Auditing Standards (AAS) or International Accounting Standards (IAS). The audit report must state if the audit was not in conformity with any of these approved standards, and indicate the alternative standards or procedures followed.
  • The audit will be undertaken principally in Dili, Timor-Leste, from a central location. Trips to the CSO partner offices in Dili may be required.
  • The external auditor will produce a separate comprehensive financial audit report and management letter for each CSO partner. The audit report and management letter must be prepared in English.
  • The management letter should describe any weaknesses in the relevant CSO’s internal controls and operations, together with proposed remedies. The external auditor should gather sufficient audit evidence to substantiate in all material respects the accuracy of financial statements, and clearly indicate the auditors opinion.
 A draft audit report should be submitted by 30 March 2015 and a final signed audit report with certified statements by 15 April 2015 and a management letter by 30 April 2015. The financial statements will be made available by the CSOs no later than 28 February 2015.
Access to Facilities and Documents
 The auditor will have full and complete access at any time to all records and documents (including books of account, legal agreements, minutes of Board meetings, bank records, invoices and contracts etc.) and all employees of the CSOs.
 The auditor will have a right of access to banks and depositories, consultants, contractors and other persons or companies engaged by the CSOs over the period under the audit review.
Relationship of the parties
 The external auditor will be appointed as an independent contractor by the Asia Foundation. Approval of the final candidate will be sought from the Board of Directors of each CSO partner. The consultant will report to both the Asia Foundation and the Board of Directors of each CSO partner.
 All necessary travel and logistics within Timor-Leste will be organised and funded by TAF in consultation with the CSOs and external auditor.

Deliverables:

  • Comprehensive and separate financial audit report and management letter for each CSO partner. The audit report and management letter must be prepared in English.
  • A draft audit report should be submitted by 30 March 2015 and a final signed audit report with certified statements by 15 April 2015 and a management letter by 30 April 2015.
  • The management letter should describe any weaknesses in the relevant CSO’s internal controls and operations, together with proposed remedies. The external auditor should gather sufficient audit evidence to substantiate in all material respects the accuracy of financial statements, and clearly indicate the auditors opinion.

Supervision:

The Auditor will be supervised by Sophia Cason, the Organisational Strengthening Coordinator and Access to Justice Coordinator, EVAW Program.
 Required qualifications and experience
The external auditor should be a qualified auditor, experienced in applying either AAS or ISA audit standards, whichever is applicable for the audit.
The auditor must employ adequate staff with appropriate professional qualifications and suitable experience with the relevant standards.
Curriculum vitae (CVs) should be provided to The Asia Foundation by the principal of the audit institution who would be responsible for signing the opinion, together with the CVs of key personnel proposed as part of the audit team.
Expression of interest
Expressions of interest must be submitted no later than 31 January 2015 at 5PM containing the following information:
  • Cover letter outlining the proposed audit team and prior relevant experience and contact details of two referees
  • CVs of the principal of the audit institution responsible for signing the opinion, and proposed key personnel
  • Copy of the audit institution’s current registration certificate
  • Financial proposal

 

Applications should be submitted to Dian Wahyu Saputri, via email dian.saputri@asiafoundation.org.
Questions regarding this TOR may be directed to Sophia Cason, OIS and Access to Justice Coordinator, Ending Violence Against Women Program, The Asia Foundation Timor-Leste. Email:sophia.cason@asiafoundation.org.
Further information about each of the civil society organizations can also be sent to interested parties.