BA DISTRITO PROJECT

POSITION DESCRIPTION

TITLE:                     Grants Manager (national position)

LOCATION:          Dili, with travel to the districts

REPORTS TO:      Chief of Party or her designate

DATE DUE:          March 27, 2015

START DATE:      April 2015. 12 month contract, renewable dependent on funding

 

SUMMARY:

Counterpart International is implementing the four-year United States Agency for International Development (USAID)-funded Ba Distrito project until September 2017. The goal of the project is to improve local government’s ability to address community needs and increase its capacity to deliver services more effectively, efficiently and sustainably.  The Ba Distrito project is partnering with the Government of Timor-Leste in support of its efforts to improve services at the local level by strengthening the ability of institutions such as suco councils and justice sector agencies to engage with and represent the interests of citizens at the grassroots level. The goals of the Ba Distrito program are to 1) build the capacity of suco councils to strengthen citizen participation and representation in local governance; 2) improve communication and linkages between suco councils, administrative posts and municipal administrations; local GOTL line ministries and other providers of basic public services at the sub-national level; and 3) improve the delivery of justice sector services by strengthening legal aid services and improving district court functionality.

The Grants Manager will report to the Chief of Party or her designate and will be responsible for all contract and grant oversight of the program. The successful candidate will be tasked with coordinating all financial reporting requirements for grants in collaboration with the Finance and Operations Manager; mentoring sub-grantees; and overseeing the implementation of all grants and contracts from negotiation to final reporting. The Grants Manager should have expertise in contracting and grants management. S/he will be expected to provide support with regards to any grant or contract functions needed for the program’s success and to provide input on program functions.

 

DUTIES & RESPONSIBILITIES:

 

  • Develop grant and sub-contract documents, and prepare subsequent agreements and contracts.
  • Ensure proper negotiation of terms and conditions for grants and sub-grants, and amendment as necessary, with focus on analyzing budget estimates to ensure all costs conform to USAID and Counterpart regulations and policies.
  • Organize orientation so that grantees and sub-contractors receive and understand relevant Counterpart International procedures and reporting requirements.
  • Ensure that grant and sub-contract disbursements conform to approved budgets.
  • Ensure/review financial reports and supporting documents that are produced for audit.
  • Coordinate and ensure that monthly/quarterly financial reports are received from all partners on agreed format and timely basis.
  • Monitor cash-flow requirements for grant and sub-contracts.
  • Ensure compliance with donor regulations as well as Counterpart’s grant-making policies.
  • Other duties as assigned.

 

QUALIFICATIONS:

 

  • A Bachelor’s degree in relevant field (accounting, economics, or another related field);
  • 3-5 years working with grants and contracts and US Government programs;
  • Experience working with USAID funded programs and demonstrated knowledge of USG rules and regulations necessary;
  • Experience working with governance, capacity building and rule of law programs desirable;
  • Excellent communication, problem-solving, teamwork and leadership skills;
  • Solid computer skills in MS Word, Excel and other software;
  • Ability to work both independently and as an effective team member;
  • English fluency required.

 

TO APPLY:

 

Individuals interested in working with Counterpart International on this project should email CV, cover letter and salary expectation to Timor-Leste.jobs@counterpart.org. Please indicate the position title in the subject line of the email.

 

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“Counterpart International is an equal opportunity employer. Women, minorities, veterans and the physically challenged are encouraged to apply.”

 

TO APPLY:

 

Please submit a CV and cover letter to timor-leste.jobs@counterpart.org referencing the job title (Grants Manager) in the subject line.

 

Counterpart International is a global development organization that empowers people and communities to implement innovative and enduring solutions to social, economic, and environmental challenges. For nearly 50 years, Counterpart has been forging partnerships with communities in need to address complex problems related to economic developmentfood security and nutrition, and building effective governance and institutions. For more information visitwww.Counterpart.org

 

 

 

 

 

 

BA DISTRITO PROJECT

POSITION DESCRIPTION

TITLE:                    Grants Officer  (national position)

LOCATION:         Dili, with travel to the districts

REPORTS TO:     Grants Manager

DATE DUE:          March 27, 2015

START DATE:      April 2015.  Initial  12 month contract, renewable

 

SUMMARY:

Counterpart International is implementing the four-year United States Agency for International Development (USAID)-funded Ba Distrito project through to September 2017. The goal of the project is to improve local government’s ability to address community needs and increase its capacity to deliver services more effectively, efficiently and sustainably.  The Ba Distrito project is partnering with the Government of Timor-Leste in support of its efforts to improve services at the local level by strengthening the ability of institutions such as suco councils and justice sector agencies to engage with and represent the interests of citizens at the grassroots level. The goals of the Ba Distrito program are to 1) build the capacity of suco councils to strengthen citizen participation and representation in local governance; 2) improve communication and linkages between suco councils, administrative posts and municipal administrations; local GOTL line ministries and other providers of basic public services at the sub-national level; and 3) improve the delivery of justice sector services by strengthening legal aid services and improving district court functionality.

The Grants Officer will report to the Grants Manager and will provide support to the Grants Manager in overseeing all grant making, award, and monitoring processes for a designated grants portfolio. S/he will work closely with the Grants Manager as well as the Monitoring and Evaluation Specialist in performing other duties in support of the overall grants activities. Under the direct supervision of the Grants Manager, the Officer will be involved in collecting and sorting information for grantees’ progress reports (both narrative and financial). The role of the Grants Officer will be limited to matching the project supporting deliverables for validation check of grant activities reported in grantee progress report, maintaining and updating grant report tracking sheets.

 

DUTIES & RESPONSIBILITIES:

 

  • Provide support to the Grants Manager in developing project activity detailed sheets by providing a list of planned activities as per project work plans and proposal, and by liaising with grantee organizations to identify time frame for the activities planned.
  • Work closely with the Grants Manager in drafting sub-granting agreements, contacting grantee organizations for submission of monthly activity highlights, impact reports and quarterly progress reports and success stories.
  • Responsible for liaising with finance team for review of monthly financial reports.
  • Support the collection and sorting of information for grant applications and proposal screenings.
  • Maintain grant projects documentation in hard copy and electronic format.
  • Participate in projects field visits as required.
  • Any other duties as assigned.

 

QUALIFICATIONS:

 

  • A Bachelor’s degree in a relevant field (accounting, economics, etc.) or 1-3 years’ experience in a related field (finance, grants management, etc.);
  • Experience working with an international NGO or UN agency;
  • Previous USAID-funded grant experience and understanding of applicable rules and regulations for USAID cooperative agreements highly desirable;
  • English fluency required;
  • Advanced computer skills to include Internet, Word, Excel, and database use and management;
  • Excellent organizational and communication skills;
  • Experience working with governance, transparency and advocacy programs desirable;
  • Attention to detail, ability to track and follow up on multiple tasks independently while keeping all stakeholders informed in a proactive manner; and
  • Excellent communication, problem-solving, teamwork and leadership skills.

 

TO APPLY:

 

Individuals interested in working with Counterpart International on this project should email CV, cover letter and salary expectation to Timor-Leste.jobs@counterpart.org. Please indicate the position title (Grants Officer) in the subject line of the email.

 

************************************************************************

“Counterpart International is an equal opportunity employer. Women, minorities, veterans and the physically challenged are encouraged to apply.”

 

Counterpart International is a global development organization that empowers people and communities to implement innovative and enduring solutions to social, economic, and environmental challenges. For nearly 50 years, Counterpart has been forging partnerships with communities in need to address complex problems related to economic developmentfood security and nutrition, and building effective governance and institutions. For more information visitwww.Counterpart.org

 

 

 

 

 

BA DISTRITO PROJECT

POSITION DESCRIPTION

TITLE:                    Translator and Interpreter (national position)

LOCATION:         Dili, with travel to the districts

REPORTS TO:      Finance and Operations Manager or her designate

DATE DUE:          March 27, 2015

START DATE:      April 2015. 12 month contract, renewable dependent on funding

 

SUMMARY:

Counterpart International is implementing the four-year United States Agency for International Development (USAID)-funded Ba Distrito project until September 2017. The goal of the project is to improve local government’s ability to address community needs and increase its capacity to deliver services more effectively, efficiently and sustainably.  The Ba Distrito project is partnering with the Government of Timor-Leste in support of its efforts to improve services at the local level by strengthening the ability of institutions such as suco councils and justice sector agencies to engage with and represent the interests of citizens at the grassroots level. The goals of the Ba Distrito program are to 1) build the capacity of suco councils to strengthen citizen participation and representation in local governance; 2) improve communication and linkages between suco councils, administrative posts and municipal administrations; local GOTL line ministries and other providers of basic public services at the sub-national level; and 3) improve the delivery of justice sector services by strengthening legal aid services and improving district court functionality.

The Translator and Interpreter will report to the Finance and Operations Manager or her designate and will support all translation and interpretation needs of the project including (1) translating formal reports on governance, decentralization and access to justice; training materials; press releases and other communication; and (2) providing interpretation for national and district level events, formal training for judges, lawyers and judicial actors, formal trainings for NGO implementing partners and in meetings, etc. The successful candidate will be tasked with prioritizing and delivering all of the translation and interpretation needs for the project.  S/he will also be expected to provide support to the successful implementation of project activities, as required and as time permits.

 

DUTIES & RESPONSIBILITIES:

 

  • Provide quality, consistent and accurate translation of project documents and materials from English into Tetum using the national orthography and from Tetum into English.
  • Provide quality interpretation between English and Tetum during meetings, trainings, assessments, etc.
  • Effectively prioritize translation and interpretation requests in coordination with program managers and under the supervision of the Finance and Operations Manager or her designate.
  • Provide other support to the successful implementation of project activities, as required and as time permits.
  • Other duties as assigned.

QUALIFICATIONS:

 

  • A university degree in a relevant field preferred.
  • 3-5 years of experience working as a translator and/or interpreter for English and Tetum.
  • Fluency in written and spoken Tetum in conformance with the national orthography of Timor-Leste.
  • Excellent written and spoken English skills.
  • Experience working with governance, and rule of law programs and knowledge of legal terms, and technical governance terms desirable.
  • Excellent communication, problem-solving, teamwork and organizational skills.
  • Solid computer skills in MS Word, Excel and other software.
  • Ability to work both independently and as an effective team member and to effectively prioritize tasks.
  • Willingness to contribute to other areas of the project’s work, as required and as time permits.

 

TO APPLY:

 

Individuals interested in working with Counterpart International on this project should email CV, cover letter and salary expectation to Timor-Leste.jobs@counterpart.org. Please indicate the position title in the subject line of the email.

 

************************************************************************

“Counterpart International is an equal opportunity employer. Women, minorities, veterans and the physically challenged are encouraged to apply.”

 

TO APPLY:

 

Please submit a CV and cover letter to timor-leste.jobs@counterpart.org referencing the job title (Translator Interpreter) in the subject line.

 

Counterpart International is a global development organization that empowers people and communities to implement innovative and enduring solutions to social, economic, and environmental challenges. For nearly 50 years, Counterpart has been forging partnerships with communities in need to address complex problems related to economic developmentfood security and nutrition, and building effective governance and institutions. For more information visitwww.Counterpart.org