Vacancy Announcements – WFP Timor Leste

The World Food Programme has been present in Timor-Leste since 1999. WFP focus in Timor-Leste is on building the capacity of the Government of Timor-Leste in managing supplementary feeding through the Ministry of Health’s Mother-and-Child Health and Nutrition programme. Technical assistance and Government capacity development, with a strategy for hand-over of a sustainable food-based programme to the Government are key priorities. Through the capacity building focus, targeted boys and girls between 6-59 months and pregnant and lactating women benefit from the project. The activities of the organisation are focused on the following areas: Ainaro, Oecusse, Bobonaro, Covalima, Dili and Ermera. WFP supports KONSSANTIL and the Zero Hunger Challenge and has aligned its activities with both UNDAF and Government policies.

WFP has three exciting opportunities: Reports, Communication & Donor Liaison Officer (Consultant); Senior Human Resources Assistant; and Programme Assistant DHS open only to Timorese nationals and foreigners resident in Timor-Leste with legal work permit.

 

Vacancy Number:   2015/TLS-003
Job Title:                    Reports, Communication & Donor Liaison Officer (Consultant), 1 position        
Contract Type:         Consultancy
Duration:                   11 months 
(renewable after 1 month or 3 months break depending on contract type)
Duty Station:            Dili

Purpose of Consultancy
To support senior management in all communications, reporting and external relations activities at the WFP Timor-Leste Country Office (CO), implementing activities that support the overall strategy and joint Ministry of Health/WFP objectives, thus contributing to the presentation of a standard and consistent operating picture of WFP operations, whilst supporting effective management of relationships and collaboration with external partners. To ensure a flow of relevant information between WFP and partners, and support opportunities for synergies that maximize results.

Key Accountabilities
Reporting to the Country Director (CD)/Deputy Country Director (DCD) the Consultant works in close coordination with Heads of Unit and all relevant staff and divisions within WFP. Within delegated authority, the Consultant’s key accountabilities shall include but not be limited to the following:
·         Develop, maintain and update an appropriate work plan for assigned area, which implements relevant corporate and CO strategies in order to maintain and enhance the visibility and reputation of WFP, and support fundraising activities.
·         Contribute to the management of a portfolio of partnerships, soliciting contributions, providing donor stewardship, and analysing results, in order to maximise resources raised.
·         Support the building and maintenance of effective relationships with the host government, donors, UN agencies, NGOs, and other partners, and coordinate donor meetings, attending where required.
·         Prepare communication briefs on resourcing issues for CD/DCD and participate in resource management meetings. 
·         Contribute to communications through good research, analysis of assigned area of work and timely preparation and distribution of information products to target audience(s).
·         Prepare and provide regular information to educate new and potential donors on the strategy, design, relevance and impact of programmes, to advocate the work of WFP.
·         Collate and analyse data for the preparation of accurate and timely reporting on donors and programmes, to enable informed decision-making and action planning by senior stakeholders. Support the preparation of Standard Project Reports (SPRs).
·         Coordinate work with other WFP units to align activities and ensure that donor conditions are able to be met – parrticularly regarding reporting and visibility. 
·         Build capacity of relevant CO staff on all aspects of external relations, communications and reporting, providing advice, guidance and training to ensure consistent, quality activities that deliver the desired impact. 
·         Perform any other related duties as required.

Qualifications and Experience 
·         Advanced University degree in Political Science, International Development, Development Economics, Journalism, International Relations, Public Relations, Communications or other relevant field, or First University degree with additional years of related work experience and/or trainings/courses.
·         At least five years or more of postgraduate progressively responsible professional experience in communications and/or donor relations/reporting, with a background and interest in international humanitarian development. 
·         Ability to analyze and interpret diverse information, draw out the key messages and provide solutions.
·         Good communication skills with the ability to persuade, influence and adapt communication style to different situations and individuals. Strong oral and written communication skills, able to clearly articulate insights to stakeholders in WFP
·         Experience of managing and building capacity of staff with related areas of expertise. Ability to lead, coach and motivate junior staff.
·         Knowledge of common business principles and processes and the ability to quickly assimilate UN/WFP specific processes and systems. Experience in the UN desirable.
·         Fluency in both oral and written English. Fluency in Tetun or Portuguese desirable.
·         Experience in Southeast Asia or South Asia is desirable

 

 

Vacancy Number:   2015/TLS-004
Job Title:                    Senior Human Resources Assistant (1 position)        
Contract Type:         Fixed-Term Appointment
Grade:                          GS6
Duration:                   1 year, Renewable
Duty Station:            Dili

Job Purpose:
To support and partner with the HR Officer in delivery of professional and client-focused HR services, and implement HR solutions in line with WFP corporate and WFP Timor-Leste country office priorities. 

Key Accountabilities: 
Under the direct supervision of the HR Officer and overall guidance of the Country Director, the Senior HR Assistant’s key accountabilities shall include but not be limited to the following:
·         Guide, train and supervise other support staff in the area of responsibility; arrange for and/or attend meetings on day-to-day basis on human resources matters; participate in discussions of new or revised procedures and practices, interpret and assess the impact of changes, and make recommendations for follow up action; 
·         Review candidate applications for advertised vacancies; 
·         Determine entitlements, issue contracts; approve and/or process all types of human resources transactions; 
·         Assist in briefing/debriefing staff members on issues relating to human resources matters; 
·         Assist the Human Resources Officer in reviewing the contractual status of staff in order to ensure contracts are prepared on timely basis and reviewed before the deadline; 
·         Oversee the data input into human resources related databases by admin assistants and provide guidance on data input and validation; 
·         Maintain data integrity in databases, and initiate corrective actions when necessary; 
·         Draft or prepare correspondence to respond to enquiries on relevant human resources matters; review correspondence drafted by assistants prior to clearance by the Human Resources Officer as appropriate; 
·         Evaluate, develop, and recommend procedures. Participates in discussions one new/revised procedures and practices; interprets and assesses the impact of changes and makes recommendations on follow up actions; 
·         Create, check and maintain personnel files for all staff ensuring all documentation is complete; maintain, update and file confidential personnel information and documents, ensure relevant documents are kept in their respective files; 
·         Perform other related duties as required.

Qualifications and Experience
·         At least completion of secondary school education, supplemented by academic and/or professional qualifications in human resources management, business administration, public administration. Candidates with a university degree or equivalent but less relevant experience shall be considered.
·         At least five years of experience in human resources or general administrative work in a reputable organisation
·         Ability to utilize computers – high proficiency in Microsoft Word, Excel, Powerpoint. Experience capturing and extracting data from databases, including HR Information Systems
·         Ability to maintain accurate files and precise records, and to draft moderately complex correspondence and to write and spell correctly 
·         Sound judgment; ability to extract, interpret, analyse and format data and to resolve operational problems
·         Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds 
·         Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and others and to have a high sense of confidentiality, initiative and good judgment
·         Ability to understand and interpret policies and present same to staff with limited knowledge and understanding of HR policies and procedures 
·         Good administrative skills; ability to plan and organize work and to train and motivate staff.
·         Ability to promote harmonious relations and work with staff representatives to design and promote staff welfare initiatives
·         Knowledge of HR concepts, principles and processes
·         Fluency in both oral and written English. Fluency in Tetun and other local languages desirable.  

 

 

Vacancy Number:  2015/TLS-005
Job Title:                   Programme Assistant – DHS (1 position)        
Contract Type:        Service Contract
Grade:                        SC5
Duration:                  1 year, Renewable
Duty Station:           Covalima

Under the direct supervision of the Senior Programme Assistant (Field Coordination) and general supervision of the Programme Officer (Government Liaison), the Programme Assistant’s key accountabilities shall include but not be limited to the following: 
·         Coordination, communication and liaison with relevant health staff at district and sub district level
·         Planning  and monitoring the day to day implementation of the Nutrition interventions at field level
·         Networking with health as well as other relevant ministries, District level Nutrition Working Groups and other relevant stakeholders  

·         Engaging local CBOs, PSF, xefe suco and other stakeholders in program socialization at grass roots level 

·         Coordinating with DHS Director, CHC managers, CHC level Nutrition Coordinators and HP focal points to ensure the delivery of nutrition supplies at distribution points 
·         Providing on-the-job training and guidance to health facility staff on nutrition 
·         Facilitating training, community mobilization and nutrition educations session on nutrition   
·         Rolling out of capacity building sessions for PSF/other community groups, as needed 
·         Preparing monthly report against the monthly work plan 
·         Conducting joint WFP-MoH monthly monitoring visits at district, sub-district and Suco level, using M&E tools for post-distribution monitoring 
·         Preparing the monthly budget plan for day to day program implementation 
·         Performing monthly data collection and ensure quality and timely submission of monitoring data  
·         Completing monthly Logistics checklists to verify storage conditions and completion of deliveries at health facility level
·         Identifying bottlenecks and challenges to delivery, storage and transport of commodities
·         Performing  monthly verification of stock card at Health Facility level against distribution data 
·         Assisting in providing field-level information on stock balances for preparation of Food Release Notes (FRN)
·         Perform other related duties as required. 

Qualifications and Experience

·         At least completion of secondary school education, preferably supplemented by courses in a field related to WFP programmatic activities e.g. human nutrition, food science, agriculture, social science, rural/community development, economics, or any other related field
·         Candidates with recognised university degree but less work experience will also be considered
·         At least four years of progressively responsible programme support experience, with at least two years in programme monitoring and/or implementation 
·         Previous work experience in geographical area of intervention desirable
·         Experience utilising computers including word processing, spreadsheet and other software packages
·         Experience supporting government institutions in project implementation
·         Experience building capacity of partner organisations, including government personnel
·         Experience in project monitoring and reporting
·         Experience working with rural communities and structures 
·         Fluency in both oral and written English. Fluency in Tetun and other local languages is an added advantage  

 

Application
Interested candidates should submit their applications consisting of a motivation statement, updated CV and copies of academic/professional certificates. Applicants to the Consultancy should submit a detailed motivation statement addressing the required qualifications and experience. 

All applications should be submitted by email to dili.hr@wfp.org, hand-delivered to WFP Timor-Leste Country Office, Rua Balide, Mascarenhas, Dili, or posted to WFP Timor-Leste Country Office, P.O. Box 133, Dili, Timor-Leste. Job title and vacancy number should be clearly indicated on the envelope or subject line for email applications. Application deadline is Sunday, 22 March 2015.

Due to need to urgently fill the Reports, Communications & Donor Liaison Officer and Programme Assistant positions, applications will be reviewed as and when received and selection of candidates may start a week after the first advertisement and be finalised prior to the application deadline.

 

WFP is an equal opportunity employer. Qualified female candidates are strongly encouraged to apply.