Mid-Term Review of Civil Society Monitoring of Security Sector Development Program

Conducted by NGO Belun and Fundasaun Mahein

April 2015

Call for Applicants


NGO Belun is seeking a consultant to conduct a Mid-Term Review of the Civil Society Monitoring of Security Sector Development (CSM-SSD) Program. The CSM-SSD program, which is generously funded by the American people through USAID and implemented in partnership sub-grantee Fundasaun Mahein, aims to increase civil society monitoring and analysis of community-police relations in order to advance security sector development in Timor-Leste.

The Program supports the operation of Belun’s Early Warning, Early Response (EWER) system in 5 districts (Ainaro, Baucau, Dili, Oekusi and Vikeké). The EWER system monitors for violent incidents and changes to the security situation throughout the country with an aim to increasing early responses to conflict and preventing the escalation of violence at the national and community levels.

The CSM-SSD program also supports Fundasaun Mahein’s monitoring of security sector institutions and socialization of community groups in Timor-Leste. Fundasaun Mahein produces one Mahein Nia Hanoin report every three months and one Mahein Nia Lian report every two weeks to monitor security sector developments within Timor-Leste. Fundasaun Mahein also conducts community outreach programs, with an emphasis on Community Management Meetings, which aim to increase community oversight of Timor-Leste’s security sector.

Assignment Objectives

The CSM-SSD program is currently in its second year of implementation and will run until September 2016. Belun and Fundasaun Mahein wish to engage an external consultant to conduct a mid-term review that will measure the project’s performance and impact in line with the CSM-SSD results framework and Performance Monitoring and Evaluation Plan.


The Program’s overall objectives are as follows:


  1. Civil Society Monitors Human Security, Threats to Public Safety and Progress towards Security Sector Development


  1. Enable the Timorese public to engage with the PNTL, especially on security sector reforms designed to strengthen PNTL performance and accountability


  1. Strengthen the tools and mechanisms through which the PNTL can respond to the needs and concerns of the Timorese public and enhance overall public safety

The specific objectives of the mid-term review are to:


  1. Assess the progress made towards the achievement of the project’s overall objectives.


  1. Assess the effectiveness of the project’s strategy and its potential to achieve impact.


  1. Provide practicable recommendations separately to both organizations for the improvement of project implementation and impact. For Belun, one focus of the recommendations should be on potential areas of integration with state systems. For Fundasaun Mahein, the recommendations should focus on program design and monitoring and evaluation, with specific regard to Outreach and program implementation.

Length of Assignment and Costs


The assignment will commence in April 2015. The suggested timeframe can be discussed and adjusted but should not exceed 21 days of work.

Suggested time-frame and work plan

Desk study, project documentation review, including of project M&E systems: 2 days
Team meetings: 2 days
Research and interviews in Dili: 4 days
Field work (in selected district case-studies): 5 days (including travel)
Analysis and Reporting: 5 days
Draft report presented to Belun and Fundasaun Mahein for feedback: 1 day
Preparation of Final Report: 2 days

Total budget frame: not to exceed USD 7,500

The budget shall cover all costs, including consultancy fees, international and national travel, accommodation, per diems, insurance, translation, tax, communication, etc. Printing costs will be covered by Belun.

Activities and Responsibilities

The External Evaluator will:


1) Work with Belun and Fundasaun staff to develop a review methodology and schedule.


2) Review and become familiar with CSM-SSD program documentation, including program design documents and narrative progress reports; results from Belun’s previous internal and external evaluations; and, CSM-SSD program outputs.


3) Collect data through key informant interviews and focus group discussions with Belun EWER Dili and District staff, volunteer EWER monitors, Conflict Prevention and Response Networks, Fundasaun Mahein staff and both government and non-governmental stakeholders of the project;


4) Submit a draft report and prepare and deliver a PowerPoint presentation with the report’s findings for discussion with Belun and Fundasaun Mahein;


5) Submit a Final Survey Report.
Reporting and Working Relationships

The consultant will report to and be accountable to the Belun Director, the CSM-SSD Chief of Party and CSM-SSD Program Quality Advisor. The consultant will be expected to work independently, but will work closely with the Chief of Party and Program Quality Advisor to finalize the review methodology and schedule. The Chief of Party and the Director of Fundasaun Mahein will assist the consultant in gaining access to relevant stakeholders.

Personal Specifications

Qualifications, Skills and Experience

  • Advanced university degree in Social Sciences, International Relations, Project Management, or related fields


  • At least 3 to 5 years practical experience in developing and implementing Monitoring and Evaluation activities for Peacebuilding or Community Development projects, including field work


  • Previous experience working on Early Warning systems, Security Sector Development, Conflict Prevention or Conflict Transformation


  • Strong background in conflict-sensitive development practices


  • Fluency in English


  • Fluency in either Tetun or Bahasa Indonesia


  • Previous experience working in Timor-Leste, preferably in an NGO context


  • Ability to travel extensively in the districts

Preferred Attributes

  • Fluency in Tetun


  • Applicants currently living or working in Timor-Leste


  • Experience working with Early Warning and Response Systems

Application Contact

Interested candidates may submit a CV with references, a cover letter outlining a brief description of the proposed methodology and description of experience on similar assignments, and a proposed budget to Marilia Oliveira da Costa (bylah.belun@gmail.com) and Zach Abugov (zach.belun@gmail.com) by 16 April 2015. Please subject the e-mail “CSM-SSD Mid-Term Review”.