I.             JOB TITLE:  Internal Audit Adviser

II.          TERMS OF REFERENCE   Attached
III.       APPLICATION PROCEDURE

Please visit our website at www.mof.gov.tl  and go to ‘Employment Opportunity’ to learn about our recruitment process and your application requirements including how to address the Selection Criteria in your application.

Applications need to be addressed to the Head of Human Resources, at email address, jobs@mof.gov.tl , no later than 17:00 hours Timor-Leste time on Friday, July 10th 2015. 

Applications should include (a) a covering letter (b) a detailed resume of no more than 7 pages and (c) Response to the Selection Criteria.

All applicants must answer clearly the selection criteria, that can be found at http://www.mof.gov.tl/wp-content/uploads/2013/02/APPLICATION_PROCEDURE_MoF-Revised-80213.doc delineating how they have met the requirements. We do not expect that you would just cut and paste from your resume but rather explain concisely and succinctly how you have met these competences, possibly providing brief examples etc. 

Only short-listed candidates will be contacted.

Balbina Soares
Acting Director General for Corporate Services
Ministry of Finance

República Democrática de Timor-Leste
Ministério das Finanças

 

TERMS OF REFERENCE

Job Title:                     Internal Audit Adviser

Purpose:                     
To assist the Ministry of Finance in strengthening internal controls, through further development of an internal audit function, preparation and implementation of an internal audit strategic and annual plans and internal audit methodologies.

Reporting to:             Minister of Finance through the Head of the Office of Inspection and Audit

Counterpart(s):         
Head of the Office of Inspection and Audit (HOIA) as main counterpart, DGs, DNs and other managerial staff of the Ministry             
                                    
Classification:            Technical Adviser

TOR Reference
:        June 2015 approved by HOIA

Duration: 
                  One year with possibility of extension based on funding availability & performance. 

Location:                    
Ministry of Finance, Dili, Timor-Leste

 

I. Selection Criteria 

Essential 

·         A university degree in a relevant discipline such as economics, finance, accounting, business administration or public administration;
·         Ten (10) years of recent and relevant experience in public sector auditing or, eight (8) years of experience with a post graduate degree;
·         Professional Accounting qualification such as a Chartered Accountant (CA), Certified Public Accountant (CPA) or Certified Internal Auditor (CIA) would be considered an advantage;
·         Experience in assessing quality of work and providing advice to internal audit units of various line ministries, government agencies and other budget users;
·         Excellent oral and written communication skills with proficiency in English;
·         Experience in leading internal audit and investigation assignments, preparing Terms Of Reference (TORs) for various types of assignments and drafting reports;
·         Experience in providing on the job assistance to internal audit and / or inspection departments of the public sector;
·         Familiarity with government systems and processes including budgeting, procurement, accounting, IFMIS, and with integrity, service culture, and accountability and transparency mechanisms;
·         Motivation and commitment to follow tasks through to completion;
·         Proficiency in the Microsoft’s Office package– Excel, Word and PowerPoint.

Desirable
·         Experience in a number of developing countries and dealing with development donors and international institutions 
·         Knowledge of a range of capacity development modalities

·         Working knowledge of Tetum and/or Portuguese or willingness to learn Tetum language

II. Background

The Ministry of Finance of Timor-Leste (MoF) is the central body of the Government responsible for drafting, executing, coordinating and assessing the policies defined and approved by the Council of Ministers, for the areas of annual planning and monitoring, budget and finance.  It is mandated to undertake functions related to macroeconomic policy (in collaboration with the Central Bank) and to propose policies and draft laws and regulations on tax and non-tax revenues.  MoF is under the responsibility of the Minister of Finance, and carries out its responsibilities through central services integrated in the direct administration of the State.
The Office of Inspection and Audit of the MoF has following tasks prescribed by law:

·         To propose the conduct of internal audits or external audits of other Government entities, in compliance with the applicable legislation;
·         To assess and verify the administrative, financial and patrimonial management of MoF services;
·         To draft administrative enquiry procedures for MoF internal services;
·         To propose the start of disciplinary procedures against the staff and officers whenever serious breaches are detected in regards the general and special duties of civil servants.

OIA develops internal audit strategic and annual plans based on risk assessment methodologies. It performs inspections and investigations according to the direction of Management or by its own initiative.

Additionally, OIA of the MoF is responsible for preparation and coordination of formal communication between the Supreme Audit Institution of Timor Leste (Camara de Contas) and the Government of Timor Leste represented by the Ministry of Finance.  The OIA has retained the services of a specialist Adviser in this area to provide direct support to the Camara de Contas.

 

III. Scope of Work

Responsibilities/ Performance Indicator

1.   Assist the Head of Office of Inspection and Audit (HOIA) in operational tasks including:
i.      risk assessment and internal audit planning
ii.      performance of internal audits investigations and inspections
iii.      follow up on implementation of audit recommendation.

·         Assistance is pro-active, accurate, relevant to the context, within time standards

·         Enhancement of HOIA operational capacity and recognition as audit professional 

2.   Assist HOIA in drafting and reviewing audit TORs and audit reports and other relevant documentation.

·         Number of drafts, TORs & audit reports assisted

·         Assistance is specific, accurate, relevant to the context, within time standards

3.   Capacity development of HOIA and MoF staff through a range of modalities (eg on the job training, formal training, coaching and mentoring).

·         Number and range of activities implemented

·         OIA capacity is strengthened

4.   Advise the MoF on methods and systems of internal controls and draft and socialise internal control procedures.

·         Number of procedures drafted
·         Level of staff participation in drafting procedures
·         Effective socialisation of procedures
·         MoF staff knowledge and compliance with procedures enhanced  
·         MoF corporate governance strengthened

5.   Advise the MoF on corporate governance standards and arrangements and drafting corporate governance procedures.
6.   Assist the MoF staff to identify and develop rules and procedures, manuals and codes that will improve administration in the directorates of the Ministry of Finance.
7.   Advising various line ministries, government agencies and other budget users on development of internal audit function.

·         Advice is specific, accurate, relevant to the Timor-Leste capacity and context, within time standards
·         MoF OIA as recognised as leader and role model for internal audit function across govt
·         Strengthening of internal audit function across government sector

8.   Lead and participate in audits as set out in the internal audit plan.

·         Pro-active to implement internal audit plan.
·         Number of audits completed effectively and efficiently

9.      Maintain a collaborative and collegial approach with staff and other Technical Advisers (TA) to ensure the outcome for the MoF is effectively and efficiently optimised.

·         Effective and cooperative working relationships established and sustained.
·         Outcome for MoF is optimised.

10.  Assist in fostering a culture of customer-service and client-friendliness within the Ministry including the values of professionalism, accountability, and transparency.

·         Values are role modelled effectively.
·         Work is completed within agreed time standards and quality standards.

11.  Other duties as directed.

·         Level of responsiveness to requests.

 

IV. Key Deliverables

·         In accordance with the performance indicators listed above.

·         Within four weeks of commencement, develop an Activity Work Plan that is consistent with the relevant activities and key performance indicators of the Ministry’s 5 Year Plan and submitted to Minister of Finance through the Head of Office of Inspection and Audit;

·         Quarterly Progress Reports to the Minister of Finance through the Head of Office of Inspection and Audit, against the agreed Work Plan including assessment of progress in professional development and capacity building of the Head of Office of Inspection and Audit;

·         End of Assignment report to the Minister of Finance through the Head of Office of Inspection and Audit no later than 10 working days prior to the end of contract.

 

IV. Performance Evaluation 

The performance of the incumbent will be appraised and evaluated by the Minister of Finance through the head of Office of Inspection and Audit using the Performance Appraisal System put in place and monitored by the Directorate-General for Corporate Services, Ministry of Finance.  This process will include a probation review within three (3) months of the commencement of the contract, regular reporting, ongoing workplace communications and annual performance appraisal.  Key Performance Indicators (KPIs) are in place for all areas within the Ministry and the incumbent’s work will be contributing to the achievement of the priorities as set out in their TOR and in the Ministry’s Five Year Plan.