The United States Peace Corps program in Timor-Leste seeks a qualified and motivated candidate for the following short-term position (approximately 95 working days; 1 week training (August 24-28) and start date on or about September 8):
Pre-Service Training (PST) Administrative & Logistics Assistant
The United Peace Corps is a non-political, non-religious organization. The Peace Corps is an agency of the United States Government and was founded by President John F. Kennedy in 1961. General information about Peace Corps can be found on www.peacecorps.gov.
The Administrative & Logistics Assistant (ALA) is responsible for the overall administration and logistical component of Pre-Service Training (PST). The day-to-day work of the ALA is under the management and direction of the Training Manger. The ALA will work closely with Training Manager (TM), Program and Training Assistant (PTA), Homestay Coordinator, the training team and other Peace Corps departments to ensure that logistics/administration is provided and effective support is given to both PST staff and trainees throughout the Training of Trainer (TOT) and PST events.
This is a contracted position and requires living and working fulltime at the central PST training site, with frequent travel to training cluster and/or Dili. The ALA will be required to follow a six-day work week, with additional preparation time and activities in the evening, and on weekend and holidays.
Responsibilities include but are not limited to:
Provide administrative and logistical supports to TM and the training team; prepare schedules and other general administrative assistance.
Assist TM with all preparations for Pre-Service Training (PST). Help with research on and arrangements for venues, transportation, guest speakers, and other logistical coordination.
Provide clerical and administrative support to TM and training staff;
Draft reports, as necessary and as directed by the TM, of financial and logistical expenditures/use;
Maintain a professional and positive public image with the training staff, Trainees and the local community.
ü Any university degree; 5 additional years of relevant work experience may be substituted for university degree;
ü A minimum of 1 years of related work experience in administration, business, or other field. 3 years relevant work experience preferred for maximum consideration;
ü Demonstrated computer skills with special in using spreadsheets, communication, and organizational skills;
ü Demonstrated working knowledge of administrative procedures, organizational skills and accounting/budgeting skills, ability to perform administrative responsibilities efficiently;
ü Ability to work within a cross-cultural team which includes American and Timorese Staff;
ü Fluency in Tetun is required. Strong English skills required and English fluency is preferred;
ü Clerical skills (e.g. typing, photocopying, maintenance of logs, etc.);
ü Ability to think independently with little supervision; willing to learn new approaches and tolerate flexible working hours;
ü Personal integrity, strong cross-cultural skills, good interpersonal skills, and the ability to work in a busy and intense team environment;
ü Excellent interpersonal communication and organizational/time management skills; and
ü Ability to stay in the training community during the Pre-Service Training period.
This position is a FSN grade equivalent of 5 and it has a salary range of approximately $1,700 – $1,950 for the total period of performance. Housing during the PST training period will be provided at the training site. No other benefits are provided.
Important! For consideration, all applicants must submit a Resume (CV) of NO MORE THAN 4 PAGES, together with a Cover Letter stating in detail how their education and experience fulfills the requirements of the position. Submitted material must address each listed requirement. Both Cover Letter and Resume (CV) must be type written in English, saved as a Word or PDF file with applicant’s name in the filename (example: JSmith_CV.pdf, JSmith_Cover_Letter.pdf) and emailed to: firstname.lastname@example.org. Email subject line should state: Application for Admin & Logistics Assistant.
Closing date: Applications must be received no later than midnight, Sunday June 21st for maximum consideration. No phone calls or personal visits related to this vacancy will be accepted. Only short-listed candidates will be contacted.
The Peace Corps is an equal opportunity employer.