Mercy Corps is a secular, non-profit, nongovernmental humanitarian organization currently providing assistance in 43 countries worldwide. In Timor-Leste, Mercy Corps is working to ensure a stable supply of food, better nutrition and higher incomes for mainly rural, resource poor households. Mercy Corps works with farmers, the private sector, the Ministry of Agriculture and other key Ministries, and with a range of local and international partners to improve the quality and diversity of food that’s eaten at home and available in market.
MERCY CORPS IS LOOKING FOR CANDIDATES FOR THE FOLLOWING POSITIONS:
- LOGISTICS OFFICER – FLEET (based in Dili with frequent travel to Districts)
GENERAL POSITION SUMMARY:
Under the guidance of the Operations Manager, the Logistics Officer is responsible for overseeing and implementing all fleet management activities for Mercy Corps Timor-Leste. The Logistics Officer will work closely with Program, Administration and Finance teams in Mercy Corps Dili office, and field teams when required. He/She is instrumental in supporting Mercy Corps’ program activities through his/her services.
ESSENTIAL JOB FUNCTIONS:
- Read and has clear understanding of the Mercy Corps Field Fleet Manual and all procedures.
- Ensure that all vehicles are safe and road-worthy.
- Ensure that all vehicles have proper on-board vehicle documentation. Maintain administrative vehicle files for each vehicle.
- Overall responsibility for scheduling/posting drivers and vehicles for office activities and international staff
- Coordinate, as required with program staff in maintaining an advance schedule for vehicles
- Overall responsibility for ensuring vehicles are rented according to MC policies
- Overall responsibility for maintaining high competency in MC driving staff in performing regular evaluations of driving skills including ensuring the knowledge and safe practice of safety procedures and use basic tools and repair kits
- Continuous tracking of vehicle log-sheets; responsible for monthly compilation of fuel consumptions.
- With the Driver, schedule vehicle use to meet programmatic and operational needs. Maintain vehicle movement board daily.
- Oversee and ensure proper use of the vehicles and all vehicles contents – alert Operations Manager to any misuse.
- Oversee fuel consumption purchase and tracking including coordination with gas station(s)
- Organize cleaning of vehicles.
- Organize regular service schedules for vehicles and maintain service schedule files.
- Ensure major repairs are done in a timely manner.
- Track vehicle expenses in accordance with the respective procurement policy.
- File Monthly Vehicle Consumables sheet for each vehicle separately.
- Order and maintain stock of spare parts and consumables.
- Manage drivers’ leave schedules ensuring smooth operation of the fleet.
- Coordinate with Human Resources to ensure proper tracking of drivers HR files.
- Ensure drivers are licensed and trained. Participate in hiring and disciplinary measures for drivers.
- Coordinate with drivers to ensure regular vehicle communications is in place.
- Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.
- Ensure that security incident reports are completed and filed including all vehicles’ related incidents).
- Ensure that accident reports are completed and filed.
- Responsible for oversight of vehicle rentals including tracking of leases and payments
- The Logistics Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
- Other duties as assigned
SUPERVISORY RESPONSIBILITY: Security Guards, Drivers
REPORTS DIRECTLY TO: Operations Manager
WORKS DIRECTLY WITH
Dili based- Finance and Operations staff and Program staff from field offices
KNOWLEDGE AND EXPERIENCE:
- A minimum of three years experience in operational support functions with a humanitarian non-governmental organization or international organization in Logistics.
- Experience in setting up and managing logistics especially fleet management systems.
- Knowledge and experience with mechanics are advantage
- Assure that all driver staff strictly adhere to Mercy Corps’ safety driving rules as outlined in MC Field Fleet Manual
- Proven ability to solve problems independently without direct supervision.
- Excellent negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff.
- Effective verbal and written communication, organizational, prioritization and computer skills in Microsoft Office applications, especially MS Excel.
- Excellent oral and written English skills
Ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to interact effectively with international and national staff members is required. A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program activities is necessary.
Interested applicant can send CV and Cover Letter no later than 27 July 2015 to email email@example.com or send it directly to Mercy Corps office at Rua Dr. Barros Gomes (next to NCBA/CCT Clinic), Bidau – Lecidere, Dili