I. Job Title:          Technical Assistance Coordination Unit Adviser (National)

II. Terms of Reference

Attached. 

III. Application procedure

Please visit our website at www.mof.gov.tl   and go to ‘Employment Opportunities’ to learn about our recruitment process and your application requirements including how to address your application. 

Applications need to be addressed to the Head of Human Resources, at email address, jobs@mof.gov.tl , no later than 17:00 hours Timor-Leste time on Tuesday, the 18th day of August, 2015. 

Applications should include (a) a covering letter (b) a detailed resume of no more than 7 pages and (c) response to the selection criteria.

All applicants must answer clearly the selection criteria, that can be found at https://www.mof.gov.tl/wp-content/uploads/2013/02/APPLICATION_PROCEDURE_MoF-Revised-80213.doc delineating how they have met the requirements. We do not expect that you would just cut and paste from your resume but rather explain concisely and succinctly how you have met these competences, possibly providing brief examples etc. 

Incomplete applications will not be considered.

Only short-listed candidates will be contacted.

Previous applicants need not apply.

 

TERMS OF REFERENCE

Job Title                     :Technical Assistance Coordination Unit Adviser

Purpose                      :To help the Ministry of Finance to establish and operationalise the Technical Coordination Unit

Reporting to               :Minister of Finance, 

Counterpart(s)           :Minister of Finance, Vice Minister of Finance, 

Classification             :Policy Adviser – A4 Strategic and Operations Management

Duration                     :One year with possibility for extension.

Location                     :Ministry of Finance, Dili, Timor-Leste

 

 

I. Selection Criteria 

Essential 

·          Have significant demonstrated experience within the area of Public Financial Management and have worked in a senior leadership capacity within a Ministry of Finance;

·          Have excellent qualifications and substantial experience as a manager (at least five years) of programs or projects related to PFM. Significant leadership experience in the operational work of government is a must.

·          Post-graduate Degree in a relevant discipline (e.g. Economics, Business, Finance, Public Administration, Political Science, Law), and a minimum of five years’ work experience in developing countries.

·          A sound background in administration and institutional reform in Timor-Leste.

Desirable

·          At least five years’ work experience in public finance management, including in policy making and operational positions;

·          At least five years’ experience in program management, preferably in the public finance management area, including excellent organizational, analytical and prioritization skills, with ability to set out detailed steps required, follow assigned tasks/projects through to completion, and set up monitoring systems; strong skills in monitoring and evaluation, financial management and capacity building;

·          Diplomacy and tact in dealing with development partners so as to be able to influence positively the identification, development and delivery of capacity building programs; 

·          Excellent written and oral communication skills;

·          Fluent in English and demonstrated understanding of Tetun and/or Portuguese would be an advantage.

·          A commitment to supporting Timorese staff to achieve the outcomes and objectives of the Ministry of Finance;

·          Committed to training and promoting the professional development of the local staff;

·          Recognition and respect of peers, and a demonstrated ability to interact effectively and collegially with peers at all levels;

·          Demonstrated ability to make sound judgments on capacity issues that will require management referral and guidance;

·          Demonstrated ability to communicate ideas and analyses clearly and tactfully, both orally and in writing;

·          Demonstrated ability to assist and support the development of useful processes and procedures within the unit to implement effectively the work program.

 

 

II. Scope of Work

Assist the Minister of Finance in the following:

Responsibilities

Performance Indicator

1.      Coordinate all aspects of the establishment of the TA Coordination Unit behalf of the Executive of the Ministry of Finance including:

a.       Input into the organic law

b.      Input into staffing the unit etc

·         Coordination done to the satisfaction of the Minister. 

2.      Oversee the design and implementation of a work plan for the TAC Unit and to provide regular feedback to the Executive on progress against the agree work plan

·         Work plan finalised within 3 months and submitted to the COM.

3.      Provide advice on TA coordination policy and operational issues

·         Number of advices formally proved by per month as reported in the quarterly report

4.      Identify the training requirements to support the TAC Unit 

·         Quarterly report to the Minister detailing activities in this regard.

5.      Coordinate all aspects of establishing the operational procedures and systems for the TAC Unit including:

a.       Assistance in the design of a database to keep all of the relevant records and details for TA provided to Timor-Leste

·         Coordination done to the satisfaction of the Minister. 

6.      Undertake related duties as may be required by the Minister and Vice-Minister.

·         Other duties performed to the satisfaction of the Minister and Vice Minister and reported in the quarterly performance report.


III. Key Deliverables

o    Support the Executive Office of the Ministry of Finance in delivering the following :

o    Establish the TA Coordination Unit including

§  Drafting the organic law for the unit

§  Operationalising the organic law through:

·          Hiring staff

·          Drafting internal processes and procedures

o    Establish a database for TA according to the needs of the Government;

o    Prepare a Work Plan addressing their allocated responsibilities, performance indicators, risk analysis and aligning with the Ministry’s KPIs within the first four weeks of their contract period;

o    Prepare Quarterly Reports, against the agreed work plan, the scope of work and the performance indicators;

o    Prepare an End of Assignment report, no later than 10 working days prior to the end of contract.

IV. Performance Evaluation 

The performance of the Technical Assistance Coordination Unit adviser will be appraised and evaluated by the Minister of Finance, using the Performance Appraisal System put in place by the Ministry of Finance.  This process will include a probation review within three (3) months of the commencement of the contract, regular reporting, ongoing workplace communications and annual performance appraisal.  Performance indicators are in place for all areas within the Ministry, and the advisor’s work will be contributing to the achievement of the priorities as set out in their TOR and in the Ministry’s Five Year Plan.