Department / Project                    : LAFAEK

Position                                               : Deputy Project Manager for Field Implementation

Supervisor                                          : Project Manager

Grade                                                   : B1

Country Office                                  : CARE Timor International in Timor Leste (CITL)

Salary                                                    : From $881 per month plus benefits

Location of Work                             : Dili with frequent field travel

Position Report To                          : Project Manager

Position Supervisors                      : Field Officers (13) and drivers (4)

Job Description Prepared by      : Shoaib Danish, Program Coordinator Education, and Simplicio Barbosa Project Manager

Date Job Description Updated   : 11 December 2015

Date Job Description Evaluated: 11 December 2015

Contract period                                : January 18, 2016 to December 31, 2016

 

 

INTRODUCTION:

CARE is an international development and humanitarian aid organization fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organization, CARE works with communities to help overcome poverty by supporting development efforts and providing emergency assistance. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities.

CARE’s long term program will focus on women and girls in rural disadvantage areas with four priority areas: SRM Health and Rights, Women’s Economic Empowerment, Women’s Voice and Education.

 

PURPOSE OF THE POSITION:

The Deputy Project Manager for Field Implementation assists Project Manager in all aspects of the project implementation.  S/he is responsible to maintain project continuity and leadership when the Project Manager is absent. The DPM, together with the management team, will help all staff to develop ownership and responsibility for the project as a whole and create a team spirit among the project staff. The DPM is expected to spend 40% of his/her time in the field monitoring activities and supporting the field teams.

 

  1. REPORTING RELATIONSHIPS:

The position reports directly to the Project Manager, LLM. The DPM will be responsible for at least 17 direct reports.

 

  1. MAIN RESPONSIBILITIES:
  2. Project Implementation
  • Develop a detailed distribution plan for every edition of the Lafaek magazines in coordination with the LLM team members.
  • Ensure that distribution data are gathered, verified, and documented in an effective and timely manner.
  • Coordination of logistics including the project vehicles and drivers for distribution of the Lafaek magazines.
  • Liaise with government representatives and other stakeholders at the national, regional and municipality level;
  • Ensure proper and accurate filing and storage of the distribution receipts, waybills, photos, and other relevant reports forms;
  • Provide regular updates to the Project Manager regarding the progress of the distribution process;
  1. Project Management
  • Supervise 13 field officers who will form the distribution teams at the municipal level;
  • Assist with the overall project HR management including the maintenance of the attendance records, review of contracts, and participation in recruitment processes when appropriate;
  • Coordination of staff meetings, including project and CITL level meetings (e.g. all staff meeting);
  • Represent the LLM project at CITL and external meetings and platforms;
  • Contribute to reporting (e.g. annual report) on all the project implementation activities;
  • Proactively manage the APPA process for all direct reports (annual appraisal, midyear review and regular 1:1 meetings) creating an environment where feedback is valued, acted upon and monitored, and where the APPA process (including the paperwork) is an integral component of Annual Work Plans and activities.
  1. Monitoring and Evaluation
  • Conduct regular field visits (visit at least 3 municipalities in a month) to monitor and spot check the distribution and to establish relationship with local partners (communities, local leaders, local NGOs, local government, etc).
  • Produce and submit a comprehensive field visit report including impact stories for each field visit.
  • Ensure that findings from the field are properly documented, discussed, and followed-up.
  • Assist in the development and implementation of a monitoring plan for all project activities.
  1. Financial Management
  • Assist the project manager with budget control and reporting;
  • Take the lead on developing costed work plans and activity-based budgets for field implementation;
  • Ensure timely acquittals of the project advances by the field implementation team;

 

Other Responsibilities:

  • Promote a safe and secure work environment; foster a culture of safety and security awareness and ensure a consistent application of, and compliance with, CITL safety and security policies and procedures;
  • Demonstrate understanding of gender equality and women’s empowerment and a commitment to CITL’s approach and values including ethnic diversity and cultural sensitivity; and
  • Uphold and promote CITL commitment to Child Protection.
  • Any other relevant task as assigned by the supervisor.
  1. EXPERIENCE AND QUALIFICATIONS:
  • Undergraduate degree in Education, Management, Social Science or equivalent;
  • At least three years of working experience in logistic/distribution or other relevant education projects
  • Proven strong report writing skills
  • Demonstrated ability to transfer knowledge through informal and formal trainings of staff
  • Proven strong participatory management and supervisory skills
  • Excellent oral and written communication skills in English
  • Ability to manage tight timelines and potentially stressful, handling multiple tasks, shifting priorities and deadlines
  • Excellent attention to details
  • Able to work both independently and collaboratively
  • Superior interpersonal skills
  • Experience working with a budget
  • Ability to work well in a team

In return of your commitment you will benefit from ongoing professional development fostered within an innovative and forward thinking environment, plus a comprehensive benefits package.

 

To apply to this position, please email or submit your application letter and Curriculum Vitae with two references (Please DO NOT attached the other documents) to teresa.barros@careint.org OR to HR Unit, CARE International Timor-Leste, Bairo Pitte, Dili, OR by email before or by date deadline on 11 January 2016. Only successful candidates will be contacted for the interview.

CARE is an equal opportunity employer committed to a diverse workforce. Women are strongly encouraged to apply.

 

CARE International Timor-Leste is committed to protecting the rights of children in all areas we work. CARE International Timor-Leste reserves the right to conduct screening procedures to ensure a child-safe environment.