Position Description


Title: MoFA Project Supervisor of CARE International Japan (CIJ)
Duty station: CARE International in Timor-Leste (CITL)
Reports to: Assistant Country Director Programs (ACD Programs)of CITL (In Timor-Leste)

Program Director of CIJ (in Japan)

Duration: 12 months from January 2016 ~ February 2017 with the possibility of extension  up till 3 years




To coordinate the implementation of the “MoFA Project”.


PROJECT INFORMATION FUNDED BY MoFA (MoFA Grant Assistance for Japanese NGO Projects)


Project titled Atsabe Rural Development Project for Improvement of Livelihoods (HAFORSA) is designed to aim at improving agricultural livelihood opportunities in Atsabe sub-district of Ermea with two activity components of the capacity-strengthening of farmer groups and empowerment of women belonging to the farmer groups.




  1. Project implementation:


Under the overall supervision of ACD Programs of CITL, MoFA Project Supervisor will assist and support Deputy Project Manager in all day-to-day activities related to the implementation of the project, which includes but not be limited to:


  • Provide strategic direction, as needed, to Deputy Project Manager.
  • Ensure the project is implemented according to approved objectives, plans of action, and budgets.
  • Ensure the monitoring/follow-up is undertaken to collect both activity and output (outcome) indicators on regular basis.
  • Mediate and resolve any issues related to the project in a timely manner.
  • Manage the records and official documents of the project.
  • Be the technical focal point for the project and liaise with key stakeholders on the policies and regulations of MoFA Funds.


  1. Staff management:


  • Line-manage the Deputy Project Manager of the assigned project, including day-to-day management, appraisals, etc.  Line manage other project staff if necessary.
  • Provide coaching to the project staff in order to develop full responsibility for the project activities.


  1. Financial Management:


  • Manage the project budget and ensure all expenses are according to budget and meet the MoFA rules and regulations.


4 . Reporting:


  • Ensure compliance with all CARE and MoFA Project-related and line management reporting requirements.
  • Ensure reports meet required donor standards.
  • Ensure M&E, lessons learned and other findings are shared within CIJ and reflected in reports.
  • Ensure reports of monthly report, quarterly report, six-month report and annual completion report are prepared and submitted to CIJ in a timely manner.


  1. External Coordination:


  • Liaise network and maintain good relationship with the Embassy of Japan (EoJ) and private donors, undertaking professional level representation as required or directed.
  • Participate as appropriate and as needed any external meetings organized by the EOJ, JICA or any other agencies.


  1. Internal Coordination:


  • Participate as appropriate and as needed any internal meetings of CITL.
  • Assist ,as required,  in the development of strategies or additional interventions
  • Comply with CITL procedures and policies, communication lines and reporting protocols.



  1. Public Relations:


  • Ensure the MoFA Project have relevant materials approved and available for public dissemination.  (Materials include but are not limited to photos and human interest stories of project participants.)
  • Coordinate the visit of Japanese donors and supporter clubs of CARE Friends and ensure appropriate planning has been undertaken (ex: agenda/ schedule circulated , logistic arrangement)


  1. Planning of future projects to be funded by Japanese donors:


  • Identify appropriate future projects either in Timor-Leste or in its surrounding countries to be applied to any Japanese donors, especially Japanese institutional donors of MoFA Funds and JICA Grassroots Partnership Program (GPP).
  • Any other activities/responsibilities as assigned by CIJ with an agreement of CITL


Experience / Competencies


  • Bachelor’s degree of Master’s degree in social science, with sufficient training, knowledge and skills in project designing, implementation, monitoring and evaluation.
  • A minimum of 8 years of international and national experience in leading and managing Japanese institutional donors’ projects, including at least 2 years of managing projects funded by MoFA, the Japan International Cooperation Agency (JICA) or Japan Plat Form (JPF) in the field.
  •  Out of total international and national experience, a minimum of 3-5 years’ work experience in Agriculture & Agri-business or Women’s Economic Empowerment or Livelihoods.
  • Out of total international and national experience, a minimum of 3-5 years management experience in the developing world, preferably in an NGO context.
  • Strong commitment to project team building.
  • Good proposal and report writing skills (including ability to develop and report on log-frames and knowledge of indicators and impact).
  • Knowledge of PCM (Project Cycle Management) and gender mainstreaming.
  • Good understanding of funding schemes of Japanese institutional donors, including goals & objectives, funding mechanisms, and reporting requirements.
  • Good understanding of CARE’s vision and mission.
  • Japanese citizenship.
  • Native speaker of Japanese.
  • Fluency in English.
  • Good computer skills.
  • Good interpersonal skills and cross-cultural sensitivity.


Application Process


Check this link: http://www.careintjp.org/news/c/timor_leste_PM1207.html and send CVs (both Japanese and English) and statement of interest in positon (both Japanese and English) to recruiting-p@careintjp.or

  • Only short-listed candidate to be contacted for interview (1st interview in Japanese and the 2nd interview in English).
  • Deadline dates for applications: the 4th of January 2016.
  • Telephone inquiries not accepted.