Title: Program Officer for Monitoring & Evaluation; Sub-grants Management and Outreach – 1 position
Program: Community Policing Support Program (CPSP)
Reports to: CPSP Team Leader and CPSP Program Coordinator
Supervises: Sub-Grants and Sub-Contracts
Unit: Timor-Leste Office
Work Location: Dili, with occasional travel to all municipalities
Contract Duration: 3 Months (1 January – 31 March 2016) with possibility of extension for up to three years based on program funding approval
SUMMARY OF POSITION RESPONSIBILITIES
The Program Officer for Sub-Grant Management and Monitoring and Evaluation (POMnE) will support the design and implementation of the Community Policing Support Program (CPSP). The POMnE will work with the Team Leader, Program Coordinator, Senior Program Officers (SPOs), Program Officers (POs) and Municipal Officers (MOs) in the management of sub-grants and Monitoring and Evaluation for the CPSP program. The POMnE will provide management and oversight of program sub-grants and sub-contracts and will
The POMnE will play a key role in developing the monitoring and evaluatoin framework and implementation plan for CPSP, including tools and methodologies for stakeholder consultation and impact assesment of program activities.
The POMnE will lead the management of sub-grantees, sub-contractors and consultants working to support program outputs. The POMnE will work to develop budgets and contracts for sub-grantees, monitor and evaluate their performance and support institutional capacity development of partners.
When needed, the POMnE will represent the program in liaising with the representatives of the National Police of Timor-Leste (PNTL), Government representatives, Municipal and Sub-Municipal Administration, civil society representatives and other stakeholders to ensure the leadership by state actors of community policing activities.
BACKGROUND TO THE PROGRAM
The new CPSP, beginning in January 2016, consolidates accomplishments in community-oriented policing policy and practice achieved during the course of the previous Conflict Mitigation through Community Oriented Policing (CMCOP) programs, branded in Tetun as HAKOHAK (Hametin Kooperasaun Hamutuk Polisia no Komunidade) (2009 – 2015) and its partner program, the Timor-Leste Community Policing Program (TLCPP) implemented by the New Zealand Police. The new CPSP program supports a sustainable and locally-relevant model of community policing and its absorption by the Timorese State to become the full responsibility of PNTL and relevant ministries. It aims to ensure viable sustainability through integration with local governance structures. Another key focus is on the development and integration of effective crime prevention, and improving response approaches to common issues including domestic violence that are consistent with the law. Following best practice, TAF will commission and carry out research that generates an evidence base to inform policy development.
Internal Foundation Contacts
CPSP Team Leader, Program Coordinator and team, other relevant program staff, finance, and administrative staff in the Foundation’s East Timor office on a regular basis.
Timorese partner institutions and organizations, including civil society organizations and implementing parterns and contractors, representatives of the National Police of Timor-Leste (PNTL), Sub-station Commanders, Municipal and Sub-Municipal Administration, suco councils and government agencies; New Zealand Ministry of Foreign Affairs and Trade (MFAT), New Zealand Police and other stakeholders working on conflict prevention and police development.
JOB FUNCTIONS AND RESPONSIBILITIES
Working within the CPSP team, provide significant contributions based on experience and knowledge of institutional development, security strategy, crime and conflict prevention to program design and development of the CPSP implementation plan.
Lead the management of the program’s sub-grantees and contractors. Create an annual workplan for all activities to be implemented by sub-grantees and contracters. Support the sub-grantee to design a strategy for the development of a sustainable model of community policing for each municipality included under the sub-grantee’s leadership, and ensure leadership by PNTL and relevant ministries. Plan, manage, monitor and evaluate the work of the sub-grantees and contractors towards implementation of the approved field implementation strategy.
Ensure integration of key principles of gender equality, child protection, do-no-harm – into the program implementation.
Support consultation with key state and government agencies and non-government organisations during the design and implementation of the program.
- Lead the management of the program’s sub-grantees and contractors.
- Create an annual workplan for all activities to be implemented by sub-grantees and contracters in line with the program implementation strategy. Plan, manage, monitor and evaluate the work of the sub-grantees and contractors towards implementation of the approved field implementation strategy.
- Support the sub-grantee to design a strategy for the development of a sustainable model of community policing for each municipality included under the sub-grantee’s leadership, and ensure leadership by PNTL and relevant ministries.
- Assist in development and refinement of the program monitoring and evaluation framework and tools, with attention to sampling frames, matching of methods to purpose, and analysis frameworks.
- Monitor relevant political, social, and economic developments and assess impact on the CPSP and its M&E strategy.
- Work with the Sub-grantees to integrate M&E and Research learnings as appropriate across the program.
- Support the development institutional capacity, policies and systems of sub-grantees and contractors.
- Support sub-grantees in narrative qualitative and quantitative reporting, data collection and success stories to ensure that they are conducting monitoring and collating data in accordance with the program M&E Plan;
- Support the implementation of a crime and conflict prevention strategy and manage integrated Security Grants with other govenrment and organizational partners including Minsitry for Social Solidarity, Department for Peacebuilding and Social Cohesion (MSS, DPBSC); National Directorate for Communtiy Conflict Prevention (NDPCC); Secretrariat of State for Women’s Economic Empowerment (SEEM); and other relevant stakeholders.
- Prepare and review all M&E data on a monthly basis and deliver to Program Coordinator for review.
- On a quarterly basis, insert all M&E data into draft quarterly report to donors and stakeholders and submit to Program Coordinator for finalization.
- Assist in developing and drafting donor reports.
- Lead the design of program outreach products.
- Maintain contact with the media to publicise program activities and succcesses.
- Ensure strategy for increasing active women’s participation implemented across all municipalities, and monitor women’s participation.
- Ensure integrated strategy with other program pillars within The Asia Foundation, including the Nabilan Ending Violence Against Women Program, Support for Public Policy Program, Local Governance and Women’s Empowerment Programs.
- Assist with preparation of program documentatoin and reporting as required.
- Comply with relevant donor and TAF grant regulations and procedures.
- Other duties as assigned.
All applicants are required to meet the following criteria:
- The Foundation expects that those applying for the Program Officer for Sub-Grant Management and Monitoring and Evaluation (POMnE) will have at least four years of relevant professional experience of increasing levels of responsibility.
- Previous relevant experience working on programs focusing on organizational development of government institutions, development of security sector institutions or conflict prevention in Timor-Leste.
- Demonstrated work experience at a senior level in grant management, monitoring and evaluation and management of field activities.
- Extensive experience in developing Monitoring, Evaluation and Learning (M,E & L) Strategies and supervising M,E&L for larger international Development Programs.
- Proven experience of responsible mangement and monitoring of program activity budgets.
- A personal commitment to promoting gender equality and child protection and to modelling personal behaviours consistent with the program focus.
- A willingness to pro-actively identify ways in which the program can better reach disadvantaged or marginalised groups, particularly women and people with disabilities.
- A commitment to working respectfully and collaboratively with individuals and organisations at a range of levels.
- A commitment to working in a multi-disciplinary team with a strong focus on research, evaluation, learning, and networking.
- Experience in publication to online and print media of success stories in English and Tetun.
- Ability to communicate orally and in writing in English and Tetun.
- Willingness to travel to districts on a regular basis.
- University Bachelor degree or equivalent in relevant discipline.
The Asia Foundation strongly encourages women to apply. The position is open for Timorese nationals only.
All applications must include a cover letter, an updated CV and must address the selection criteria. Please include three contactable referees. They must be addressed to Odete Laranjinha Pinto – HR Officer, and delivered by hand to the Asia Foundation’s office at Rua Praia dos Coqueiros, Bairo Metin Rua, Dili, Timor-Leste OR via email firstname.lastname@example.org before or by Wednesday, 16 December 2015 at 05.00 PM,
Only short-listed candidates will be contacted for the interview