Title:                           Senior Program Officer for Field Management and Monitoring and Evaluation


Program:                    Community Policing Support Program  (CPSP)  


Reports to:                 CPSP Team Leader and CPSP Program Coordinator


Supervises:                   Six Municipal Officers (MOs)


Unit:                              Timor-Leste Office


Work Location:            Dili, with frequent travel to all municipalities


Contract Duration:      2 Months (1 February – 31 March 2016) with possibility of extension for up to three years based on program funding approval




The Senior Program Officer for Field Management and Monitoring and Evaluation (FMSPO) will support the design and implementation of the Community Policing Support Program (CPSP). The FMSPO will work with the Tean Leader, Program Coordinator, Policy SPO, Program Officers (POs) and Municipal Officers (MOs) in the design and implementation of all field activities for the CPSP program. The FMSPO will represent the program in liaising with the District Commanders of the National Police of Timor-Leste (PNTL), Sub-station Commanders, Municipal and Sub-Municipal Administration and other stakeholders to ensure the leadership by state actors of community policing activities.


The FMSPO will play a key role in developing the implementation plan for CPSP, including stakeholder consultation and engagement in program activities, field grant management, and development of program budgets for all field activities. The FMSPO will supervise the work and activities of six MOs.



The new CPSP, beginning in January 2016, consolidates accomplishments in community-oriented policing policy and practice achieved during the course of the previous Conflict Mitigation through Community Oriented Policing (CMCOP) programs, branded in Tetun as HAKOHAK (Hametin Kooperasaun Hamutuk  Polisia no Komunidade) (2009 – 2015) and its partner program, the Timor-Leste Community Policing Program (TLCPP) implemented by the New Zealand Police. The new CPSP program supports a sustainable and locally-relevant model of community policing and its absorption by the Timorese State to become the full responsibility of PNTL and relevant ministries. It aims to ensure viable sustainability through integration with local governance structures. Another key focus is on the development and integration of effective crime prevention, and improving response approaches to common issues including domestic violence that are consistent with the law. Following best practice, TAF will commission and carry out research that generates an evidence base to inform policy development.


Internal Foundation Contacts

CPSP Team Leader, Program Coordinator and team, other relevant program staff, finance, and administrative staff in the Foundation’s East Timor office on a regular basis.


External Contacts

Timorese partner institutions and organizations, including District Commanders of the National Police of Timor-Leste (PNTL), Sub-station Commanders, Municipal and Sub-Municipal Administration, suco councils, civil society representatives and government agencies; New Zealand Ministry of Foreign Affairs and Trade (MFAT), New Zealand Police and other stakeholders working on conflict prevention and police development.



Working within the CPSP team, provide significant contributions based on experience and knowledge of institutional development, security strategy, crime and conflict prevention to program design and development of the CPSP implementation plan.


Lead the program’s field implementation. Create an annual workplan for all field activities. Manage all of the work of the six MO’s. Design a strategy for the development of a sustainable model of community policing for each municipality included in the program, and ensure leadership by PNTL and relevant ministries. Plan, manage, monitor and evaluate the work of the six MO’s towards implementation of the approved field implementation strategy.

Ensure integration of key principles of gender equality, child protection, do-no-harm – into the program implementation.

Support consultation with key state and government agencies and non-government organisations during the design and implementation of the program.


Specific  responsibilities:


  • Design a strategy for the development of a sustainable model of community policing for each municipality included in the program, and ensure leadership by PNTL and relevant ministries.


  • Plan, manage, supervise, monitor and evaluate the work of the six MO’s towards implementation of the approved field implementation strategy.


  • Assist in development and refinement of the  program  monitoring and evaluation framework   and plan in accordance with  MFAT Monitoring and Evaluation  Standards;


  • Assist the  MOs  to  develop  the  M&E  activities,  including methodologically        robust  tools, TORs and plans with attention to  sampling  frames,  matching of methods  to purpose,  and analysis frameworks;


  • Work with the MOs  to integrate M&E and Research learnings as appropriate across the  program;


  • Support  MOs  in  implementing strategy on narrative qualitative and quantitative reporting,  data   collection,  success stories, collation, and dissemination   tools  to support  the  M&E work  of the  program;


  • Work   with    Team Leader and Program Coordinator   to   help   review    program    theory    and   logic   and accompanying M&E  frameworks  as part  of  the  design  of  new  activities;


  • Assist the  MOs  to  ensure  that  they are conducting monitoring and collating  data in accordance  with  the  program  M&E Plan;


  • Assist  in  developing and implementing  a  capacity  building   plan  of  MOs  in Field Activity Management,  M&E, reporting.


  • Develop and Implement a Crime and Conflict Prevention, Strategy and Manage Integrated Security Grants with other govenrment and organizational partners including Minsitry for Social Solidarity, Department for Peacebuilding and Social Cohesion (MSS, DPBSC); National Directorate for Communtiy conflict Prevention (NDPCC); SEcretrariat of State for SEEM; and other relevant stakeholders.


  • Prepare and review all M&E data on a monthly basis and deliver to Program Coordinator for review.


  • On a quarterly basis, insert all M&E data into draft quarterly report to donors and stakeholders and submit to Program Coordinator for finalization.


  • Assist in developing and drafting donor reports.


  • Ensure strategy for increasing active women’s participation implemented across all municipalities, and monitor women’s participation.


  • Ensure integrated strategy with other program pillars within The Asia Foundation, including Nabilan Ending Violence Against Women Program, Support for Public Policy Program, Local Governance and Women’s Empowerment Program.


  • Assist with preparation of program reports as required.


  • Comply with relevant donor and TAF grant regulations and procedures.


  • Monitor relevant political, social, and economic developments and assess impact on the CPSP.


  • Other duties as assigned.



All applicants are required to meet the following criteria:


  • The Foundation expects that those applying for the Senior Program Officer will have at least five years of relevant professional experience of increasing levels of responsibility, including experience at a senior level in design and implementation of international development programs.
  • Previous relevant experience working on programs focusing on organizational development of government institutions, development of security sector institutions or conflict prevention in Timor-Leste.
  • Demonstrated work experience in grant management and management of field activities.
  • Extensive experience in developing Monitoring, Evaluation and Learning (M,E & L) Strategies and supervising M,E&L for larger international Development Programs.
  • Proven experience of responsible mangement and monitoring of program activity budgets.
  • A personal commitment to promoting gender equality and child protection and to modelling personal behaviours consistent with the program focus;
  • A willingness to pro-actively identify ways in which the program can better reach disadvantaged or marginalised groups, particularly women and people with disabilities;
  • A commitment to working respectfully and collaboratively with individuals and organisations at a range of levels;
  • A commitment to working in a multi-disciplinary team with a strong focus on research, evaluation, learning, and networking;
  • Excellent oral and written communication skills.
  • Experience in publication to online and print media of success stories in English and Tetun.
  • Ability to communicate orally and in writing in English and Tetun.
  • Willingness to travel to districts on a weekly basis.
  • University Bachelor degree or equivalent in relevant discipline.



The Asia Foundation strongly encourages women to apply. The position is open for Timorese nationals only.


All applications must include a cover letter, an updated CV and must address the selection criteria. Please include three contactable referees. They must be addressed to Odete Laranjinha Pinto –  HR Officer, and delivered by hand to the Asia Foundation’s office at Rua Praia dos Coqueiros, Bairo Metin Rua, Dili, Timor-Leste OR via email odete.pinto@asiafoundation.org before or by Wednesday, 6 January 2016 at 05.00 PM,

Only short-listed candidates will be contacted for the interview