JOB ADVERTISEMENT

I.                     Job Title                                       : Senior Finance Officer

II.                   Job Reference                           : RDTL-MPIE-MPS-2016-001

III.                 Terms of Reference                : Attached
 IV.                Application procedure

Applications need to be addressed to the MPS Office at Hudi Laran, Fatuhada, Timor-Leste, or to email address, mps.jobs.apps@gmail.com, no later than 17:00 hours Timor-Leste time on Monday, the 15th day of February, 2016.

Applications should include (a) a covering letter (b) a detailed resume of no more than 7 pages. 

Incomplete applications will not be considered.

Only short-listed candidates will be contacted.

Terms of Reference

Job Title:                               Senior Finance Officer 

Reporting to:                     Director of Major Projects Secretariat , Ministry of Planning and Strategic Investment 

Duration:                             1-year

Location:                             Ministry of Planning and Strategic Investment, Dili – Timor-Leste

Background 

As part of the efforts to achieve sustainable development and growth, the Government of Timor-Leste is placing a high degree of emphasis on infrastructure development.  This includes critical economic infrastructure such as roads, bridges, ports, power generation and distribution, water and sanitation and public buildings.  There is also a strong focus on social infrastructure associated with improved health and education for the people of Timor-Leste.    

The Law no.1/2016 of the General State Budget for 2016 approved the establishment of Infrastructure funds to ensure effective and efficient implementation of strategic investments and infrastructure projects. The Major Projects Secretariat (MPS) in the Ministry of Planning and Investment Strategy is An Autonomous Agency that responsible for providing technical and administrative support to Administrative Council of Infrastructure Fund (CAFI) based on Decree Law No…/2016. 

In collaboration with relevant line ministries, the National Development Agency (NDA) and National Procurement Commission (NPC), the consultant will therefore provide support and responsible for financial management of infrastructure fund of major infrastructure projects including: project budget management, treasury management and oversight of financial resource management and provision of advice and support to the Major Projects Secretariat on financial management. It will also provide advice as required on financial progress of Infrastructure projects and responsible for donor reporting.   

To perform the mentioned roles in order to achieve the above objectives, the Major Project Secretariat need personnel   in various area, including the current position, which is the senior finance specialist, who will be responsible mainly to all financial transaction of the funds. 

 

Summary of key functions:

q  Effective and accurate financial cash flow management and oversight of Infrastructure Fund 

q  Implementation Treasury management strategies and procedures

q  Projects’ budgets management and Infrastructure Fund Account 

q  Facilitation of knowledge building and sharing

Duties and Responsibility: 

The Senior Finance Officer is expected to assume the following responsibilities: 

 

1.Ensure effective and accurate of Finance cash flow management and oversight, focusing on achievement of the following results:

q   Provide financial analysis of monthly cash flow forecast and oversight for all Infrastructure Funds managed by the Secretariat and provision of high-quality professional advice to the Director 

q   Ensure proper expenditure tracking and audit of financial resources, in accordance with Government Financial rules and regulations. 

q   Oversight budget management processes, including liquidity management, risk assessment, bank relationship management, timely accounting of all transactions.

q   Monitor financial reports for unusual activities, transactions and investigation of unusual transactions and provide information to supervisor and sectoral focal points.

q   Review zero-balance account bank statements and timely and accurate approval of bank reconciliation, including documented review of exceptions.

q   Member of bank signatory panel.

2. Ensure implementation of operational and financial management strategies and procedures, focusing on achievement of the following results:

q   Ensure full compliance of treasury activities, financial recording/reporting system and audit follow up with Government Financial rules, regulations, policies and strategies.

q   Ensure Infrastructure Fund (IF) budget is entered in to the Freebalance system, and ensure that all IF budget allocated under line ministry program should  properly coded

q   Ensure the budget allocation in the freebalance should comply with State Budget approved by National Parliament of Timor-Leste.

q   Implementation of the effective internal control, proper design and functioning of the financial management system.

q   Design finance business processes mapping and define/establish internal standard operating procedures in the Treasury unit

q   Control the workflows in the Treasury Unit including overseeing the creation of Commitment Payment Voucher (CPV), Receive and Return System (GRN) generate payment requisition (PRT), Purchase Order (PO).

q   Continue analysis and monitoring of the financial situation, presentation of forecasts project delivery figures regularly in line with the budget allocation of projects.

3. Manage the budget of Infrastructure Fund, focusing on achievement of the following results:

q   Manage all financial resources through planning, guiding, monitoring and controlling of the resources in accordance with Government rules and regulations 
q   Compile information and monitor sectoral projects’ budgets in Freebalance database system.
q   Regular analysis and reporting on the budget approvals and the delivery situation of management projects. 

q   Collect information on internal and external clients’ satisfaction and needs in order to develop improvements to services.

q   Submission of financial reports to donors on a timely and quality basis.

4. Ensure facilitation of knowledge building and sharing in the MPS team, focusing on achievement of the following results:

q   Organization of training for the Treasury staff.

q   Synthesis of lessons learned and best practices in Finance.

q   Sound contributions to knowledge networks and communities of practice.

Competencies and Experience


·         Master’s Degree with minimum of 3 years of relevant working experience or Bachelor Degree with minimum of 5 years of relevant working experience in one of the following areas: Accounting, Financial Management, Business Administration, Economics.

·         Proven experience in Treasury / Finance or relevant areas of management and have a good understanding of Government financial system or Free-Balance database.  

·         Proven ability to work at middle level managerial.

·         Proven ability to work in a team and maintain good relationships and team work.

·         Strong interpersonal, oral and written communication skills in English and Tetum.