I. Job Title:           Applications & Project Delivery Team Leader (National)

II. Terms of Reference

Attached. 

III. Application procedure

Please visit our website at www.mof.gov.tl   and go to ‘Employment Opportunities’ to learn about our recruitment process and your application requirements including how to address your application. 

Applications need to be addressed to the Head of Human Resources, at email address, jobs@mof.gov.tl , no later than 17:00 hours Timor-Leste time on Thursday, 31st of March 2016. 

Applications should include (a) a covering letter (b) a detailed resume of no more than 7 pages and (c) response to the selection criteria.

All applicants must answer clearly the selection criteria, that can be found at https://www.mof.gov.tl/wp-content/uploads/2015/11/APPLICATION_PROCEDURE_MoF-Revised-2015.doc delineating how they have met the requirements. We do not expect that you would just cut and paste from your resume but rather explain concisely and succinctly how you have met these competences, possibly providing brief examples etc. 

Incomplete applications will not be considered.

Only short-listed candidates will be contacted.

Subject to Criminal Record Check.

Balbina Soares
Interim Director General for Corporate Services
Ministry of Finance

República Democrática de Timor-Leste

Ministério das Finanças

“Seja um bom cidadão, seja um novo héroi para a nossa Naçao”

 

TERMS OF REFERENCE

Job Title:                      Applications & Project Delivery Team Leader (National)

Purpose:                     The Application & Project Delivery Team Leader is responsible for a full range of activities which ensure the operational effectiveness and excellence of the application and project team. The Application & Project Delivery Team Leader will Promote, coordinate projects and programs in the framework of the development of information systems as well as interoperability and integration of government systems will positively impact operational effectiveness. 

Reporting to:              Head Integrated Financial Management Information System Unit (IFMISU)

Counterpart(s):          IFMISU teams & National Directors

Classification:             C.3. Specialised Professional

TOR Reference:          26 Feb 2016, IFMISU Coordinator

Duration:                    1 Year with possibility of extension based on organisational needs and Advisor performance.

Location:                     Ministry of Finance, Dili, Timor-Leste

 

I. Selection Criteria 

Essential:

1.     Bachelor degree in relevant field. 

2.     Proven experience in project management from design and development to production; 

3.     Knowledge and experience in defining project requirements and plan project lifecycle; 

4.     Knowledge and experience in Financial Information Systems and/or GRP system;

5.     Knowledge and experience in IS within Government agencies;

6.     Ability to build the capacity of staff through a range of capacity building modalities.

7.     Strong organizational, presentation, and customer service skills;

8.     Team player, results-driven and self-motivated individual.

Desirable:

1.     Masters degree in relevant area;

2.     PMP (Project Management Professional) Certification or equivalent preferred

3.     Fluency in English and working knowledge of Tetun and/or Portuguese

II BACKGROUND

The Ministry of Finance of Timor-Leste is the central body of the Government responsible for drafting, executing, coordinating and assessing the policies defined and approved by the Council of Ministers, for the areas of annual planning and monitoring, budget and finance. It is mandated to undertake functions related to macroeconomic policy (in collaboration with the Central Bank) and to propose policies and draft laws and regulations on tax and non-tax revenues. MoF is under the responsibility of the Minister of Finance, and carries out its responsibilities through central services integrated in the direct administration of the State.  The Information Systems Unit reports directly to the Office of the Minister and provides key services to the MoF directorates and departments including:

·       Promote, coordinate projects and programs in the framework of the development of information systems as well as interoperability and integration of government systems.

·       Support and maintenance of applications i.e. SIGTAS, FA, GRP, ASYCUDA, PB, Procurement, eProcurement, Transparency Portal, Manager Dashboard, Document Management

·       IT Operations (i.e. Server maintenance & Helpdesk)

·       Infrastructure (i.e. control and maintenance of network equipment and services)

The IFMISU also houses the application and project delivery group which continues to build on the accomplishments of the Public Financial Management (PFM) reform efforts where a key focus is the decentralisation of core Government Resource Planning (GRP) systems to Line Ministries with robust procedures and workflows tailored to RDTL’s laws and regulations and “cradle-to-grave” processes for budget execution that fully integrate the process of commitment, obligation, expenditure, reconciliation and reporting.

In recent years, the IFMISU has lead a number of new initiatives to further compliment the Transparency Portal suite ( www.transparency.gov.tl ) with the launch of the:

·       Government Results Portal ( www.governmentresults.gov.tl ) 

·       Aid Transparency Portal ( www.aidtransparency.gov.tl ), and enhancements to the:

·       Budget Transparency and eProcurement Portals. 

In 2014, the MoF will be implementing an HRIS system and workforce management modules.  The IFMISU also maintains close institutional relations with MoF stakeholders such as Ministry of Infrastructure, Ministry of Justice, and Ministry of Education.

The Application & Project Delivery Head Advisor plays a key role to assist the MoF in effectively managing and implementing software projects that will enhance the operational effectiveness of MoF business units as they continue to implement PFM reforms.  The Advisor will be expected to embed these skills in the IFMISU and business units to enable the sustainability of the project management function within IFMISU and broadly across MoF.

III. Scope of Work

Responsibilities

Performance Indicator

1.     Lead the design, testing, planning, and implementation of IFMISU projects that affect Government-wide users.

·       IFMISU projects that affect government-wide users are successfully implemented

2.     Manage all IFMISU projects lifecycle from beginning to end including developing:

a.     Macro Project proposal and plan

b.     Alignment with IFMISU objectives, financial parameters & technical needs

c.      Engagement with client, project team and stakeholders

d.     Activities and resource requirements

e.     Progress reports and documentation, including tracking change requests

f.       Monitoring and evaluation

g.      Create strategies for risk mitigation and contingency planning

·       Projects developed according to MoF context and priority needs.

·       Risk management matrix developed

·       Implementation in accordance with approved project plan.

·       Level of client & project team engagement

·       Progress report is maintained and updated from time to time

·       Monitoring and evaluation established and implemented

3.     Provide a single point of contact for assigned projects and coordinate assignments of internal resources and external independent software vendors (ISV) to meet business project requirements.

·       Achieve performance standards that are reasonable as well as specific, clear and measurable

·       ISV services meet project requirements.

4.     Estimate the operational impacts, resources and participants needed to achieve in all projects goals.

5.     Plan, schedule and track all project milestones and deliverables.

·       % compliance with project milestones and deliverables

·       Projects completed within timeframes.

6.     Define for all IFMISU project success criteria, determine the frequency and content of status reports from the project team, analyse risks and results, and troubleshoot problem areas.

·       Projects implemented effectively:

·   Risk mitigation

·   Context appropriate

·       Sustainable

7.     Conduct projects post mortems and create a lessons learned and recommendations report in order to identify successful and unsuccessful project elements.

·       Post-project reports completed in timely manner.

·       Level of engagement with project team & stakeholders.

8.     Work cross-functionally to solve IFMISU problems and implement changes by identifying, developing, and initiating innovations and solutions where precedents and procedures may not exist. 

·       Number of solutions implemented.

·       Effective and efficient to respond to IFMISU problems

9.     Use participatory and consultative approaches (including regular project team and stakeholder meetings) and tools to ensure a high level of ownership and sustainability for all projects.

·       Demonstrated participatory / consultative approaches.

·       Level of satisfaction with consultation.

·       Sustainability of solutions.

10.  Embed project management skills in the IFMISU and across MoF through role modelling the project management skills and utilising a range of learning and development modalities.

·       Enhanced project management skills within IFMISU and across MoF.

11.  Proactively assist in instilling a team-oriented, client and results-driven approach through a range of learning and development modalities that build on existing individual and team strengths.

·       Number of capacity building activities.

·       Effective team based work culture.

·       Team members’ satisfaction with learning & development activities.

12.  Be an exemplary role model for the elements contained in the Civil Service Code of Conduct and support supervisors and staff to be familiar with its contents and comply with its requirements

·       Full compliance with Code of Conduct elements 

·       High level of attendance and punctuality.

·       No. of activities supported to familiarise staff with Code of Conduct

13.  Other duties relevant to HR UNIT as directed by the Director General Corporate Services and/or Coordinator HR.

·       Reliable and effective whenever asked to perform any job-related tasks

IV. Key Deliverables

·     In accordance with the performance indicators listed above.

·     Monthly status report for each assigned project.

·     Within four weeks of commencement, develop an Activity Work Plan that is consistent with the relevant activities and performance indicators of the Ministry’s 5 Year Plan and submitted to the Head of IFMISU 

·     Quarterly Progress Reports to the the Head of IFMISU  against the agreed Work Plan;

·     End of Assignment report to the Head of IFMISU  no later than 10 working days prior to the end of contract

V. Performance Evaluation 

The performance of the incumbent will be appraised and evaluated by the Head of the IFMISU, using the Performance Appraisal System put in place and monitored by the Directorate-General for Corporate Services, Ministry of Finance.  This process will include a probation review within two (2) months of the commencement of the contract, regular reporting, ongoing workplace communications and annual performance appraisal.  Performance indicators are in place for all areas within the Ministry, and the incumbent’s work will be contributing to the achievement of the priorities as set out in their TOR and in the Ministry’s Five Year Plan.