I. Job Title:           Business Analyst (National)

II. Terms of Reference

Attached. 

III. Application procedure

Please visit our website at www.mof.gov.tl   and go to ‘Employment Opportunities’ to learn about our recruitment process and your application requirements including how to address your application. 

Applications need to be addressed to the Head of Human Resources, at email address, jobs@mof.gov.tl , no later than 17:00 hours Timor-Leste time on Thursday, 31st of March 2016. 

Applications should include (a) a covering letter (b) a detailed resume of no more than 7 pages and (c) response to the selection criteria.

All applicants must answer clearly the selection criteria, that can be found at https://www.mof.gov.tl/wp-content/uploads/2015/11/APPLICATION_PROCEDURE_MoF-Revised-2015.doc delineating how they have met the requirements. We do not expect that you would just cut and paste from your resume but rather explain concisely and succinctly how you have met these competences, possibly providing brief examples etc. 

Incomplete applications will not be considered.

Only short-listed candidates will be contacted.

Subject to Criminal Record Check.

Balbina Soares
Interim Director General for Corporate Services
Ministry of Finance

República Democrática de Timor-Leste

Ministério das Finanças

“Seja um bom cidadão, seja um novo héroi para a nossa Naçao”

TERMS OF REFERENCE

Job Title:                      Business Analyst (National)

Purpose:                     The Business Analyst will be the functional business process expert on the specified application(s). This role will be primarily responsible for analysing business requirements, data validation and testing financial systems. 

Reporting to:              Head of Integrated Financial Management Information Systems Unit (IFMISU) 

Counterpart(s):          IFMISU team & organisational unit Directors

Classification:             C.3. Specialised Professional 

TOR Reference :          26 Feb 2015, IFMISU Coordinator

Duration:                    1 year with possibility of extension based on organisational needs and performance.

Location:                     Ministry of Finance, Dili, Timor-Leste

 

I. Selection Criteria 

Essential:

1.     Bachelor degree in Finance, Accounting or Management Information Systems, or related area 

2.     Experience as a Business Analyst or in a Finance or Accounting or IT functional role;

3.     Knowledge of Financial Management Information Systems (FMIS)

4.     Demonstrates leadership skills and accountability for assigned responsibilities.

5.     Demonstrates initiative in learning new skills.

6.     Strong Analytical and problem solving skills. 

7.     Excellent presentation, verbal and written communication skills.

8.     Effective interpersonal skills to interact professionally with people with different backgrounds and abilities, including executives, managers, subject matter experts and MoF staff.

Desirable

1.     Experience working with Government Financial Management systems

2.     Fluency in English and working knowledge of Tetun and/or Portuguese

II. Background

The Ministry of Finance of Timor-Leste is the central body of the Government responsible for drafting, executing, coordinating and assessing the policies defined and approved by the Council of Ministers, for the areas of annual planning and monitoring, budget and finance. It is mandated to undertake functions related to macroeconomic policy (in collaboration with the Central Bank) and to propose policies and draft laws and regulations on tax and non-tax revenues. MoF is under the responsibility of the Minister of Finance, and carries out its responsibilities through central services integrated in the direct administration of the State.  The Information Systems Unit reports directly to the Office of the Minister and provides key services to the MoF directorates and departments including:

·       Organisation of critical database applications i.e. SIGTAS, GRP, ASYCUDA, PB, Procurement, eProcurement, Transparency Portal, Manager Dashboard, Document Management

·       System management & system integration

·       Control and maintenance of network equipment and services.

The IFMISU also houses the FMIS group which continues to build on the accomplishments of the Public Financial Management (PFM) reform efforts where a key focus is the decentralisation of core Government Resource Planning (GRP) systems to Line Ministries with robust procedures and workflows tailored to RDTL’s laws and regulations and “cradle-to-grave” processes for budget execution that fully integrate the process of commitment, obligation, expenditure, reconciliation and reporting.

In recent years, the IS Unit has led a number of new initiatives to further compliment the Transparency Portal suite ( www.transparency.gov.tl) with the launch of the:

·       Government Results Portal ( www.governmentresults.gov.tl) 

·       Aid Transparency Portal ( www.aidtransparency.gov.tl), and enhancements to the:

·       Budget Transparency and eProcurement Portals. 

The IFMISU also maintains close institutional relations with MoF stakeholders such as Ministry of Infrastructure, Ministry of Justice, and Ministry of Education.

The Business Analyst plays a key role to assist the MoF in designing and documenting workflows that will enhance the operational effectiveness of MoF business units as they continue to implement PFM reforms.  The Analyst will be expected to embed these skills in the IFMISU and business units to enable the sustainability of the analyst function within MoF.

 

III Scope of Work

Responsibilities

Performance Indicator

1.     Work closely with Treasury Budget, Assets, Tax and Customs staff to identify and maximise opportunities to use information and technology to improve service delivery and/or program business processes.

·       Number of opportunities identified/maximised.

·       Positive and sustainable impact on service delivery.

2.     Work with Government units and stakeholders to support the design of Financial Management Information System application solutions by identifying and solving functional area issues and translating operational requirements into technical applications.

·       Timely support to the design of FMIS provided. 

·       Technical solutions:

·       Number implemented

·       Meet user requirements.

·       Solve functional area issues;

·       Data validated

·       Testing of functionalities

3.     Coordinate the development of all approved versions of business and functional specifications for specified applications, reviewing user cases and other technical documents with IFMISU project staff to ensure business requirements are adequately reflected in technical planning documents.

·       Effectiveness of coordination developed and maintained

·       Level of application compliance with business requirements.

4.     Documents requirements specifications for enhancements, upgrades and changes for department/functional areas and evaluates systems and business processes.

·       Procedure completed and up-to-date on current matter

5.     Solicit stakeholder feedback and work with functional area/s to build business cases for enhanced software applications.

·       Number of enhancements applied.

·       Level of stakeholder satisfaction with enhancements.

6.     Prepare appropriate procedures and documentation to hand off support to users

·       Procedures completed.

·       Users complied with procedures.

7.     Assist IS team to provide functional application support environment for all custom and package applications during enhancement and upgrade projects.

·       Level of responsiveness and reliability.

·       IFMISU team culture enhanced.

8.     Comply with Civil Service Code of Conduct and MoF PFM Code of Ethics.

·      Full compliance with Civil Service Code of Conduct and MoF PFM Code of Ethics

9.     Perform other duties as assigned by the supervisor according to the law

·      Reliable and effective whenever asked to perform any job-related tasks

IV. Key Deliverables

·     In accordance with the performance indicators listed above.

·     Within four weeks of commencement, develop an Activity Work Plan that is consistent with the relevant activities and performance indicators of the Ministry’s 5 Year Plan and submitted to Head of IFMISU 

·     Quarterly Progress Reports to Head of IFMISU, against the agreed Work Plan;

·     End of Assignment report to the Head of IFMISU no later than 10 working days prior to the end of contract

V. Performance Evaluation 

The performance of the incumbent will be appraised and evaluated by the Head of the IFMISU using the Performance Appraisal System put in place and monitored by the Directorate-General for Corporate Services, Ministry of Finance.  This process will include a probation review within two (2) months of the commencement of the contract, regular reporting, ongoing workplace communications and annual performance appraisal.  Performance indicators are in place for all areas within the Ministry, and the incumbent’s work will be contributing to the achievement of the priorities as set out in their ToR and in the Ministry’s Five Year Plan.