Terms of Reference
International Consultant on Women, Peace and Security 

Duty Station/Location:  Dili, Timor-Leste, with possible official travel within Timor-Leste and within region 

Application Deadline:   14 March 2016

Type of Contract:       Special Service Agreement (SSA)

Language required:      English and Tetum                     

Starting Date:  28 March 2016

Expected duration of the assignment:    3 months (28 March – 30 June 2016)

I.                    Background     
 
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women’s goal in Timor-Leste is to promote the women’s human rights and gender equality as the country works towards sustaining and furthering achievements in stability and development. In this regard, its programming in the country is connected to its five corporate priority areas: increasing women’s leadership and participation; ending violence against women; engaging women in all aspects of peace and security processes; enhancing women’s economic empowerment; and making gender equality central to national development planning and budgeting. UN Women also coordinates and promotes the UN system’s joint work in advancing gender equality. 

Among its priority areas, UN Women supports the national implementation of the Women, Peace and Security Agenda, as part of the broader social discourses around state building and peacebuilding. This specifically involves work with the Government to strengthen the legal-policy framework related to women’s meaningful decision-making and participation and collaborating with civil society organizations for advocacy, awareness-raising on the WPS Agenda and initiating small scale community interventions for improving women’s participation and protection.  At the policy level, UN Women is particularly focused on supporting the development and implementation of a National Action Plan on Women, Peace and Security (NAP WPS), which involves close collaboration with the Ministry of Interior, the Gender Unit of the National Police, as well as the Secretary of State for the Support and Socio-economic Promotion of Women (SEM), among other institutions, as well as diverse civil society partners from the WPS Community of Practice, a network of organizations involved in the NAP WPS development and advocacy. Strengthening women’s leadership and participation in decision-making is another key element of UN Women’s programming, while promoting more inclusive conflict resolution and violence prevention processes. This will ensure more inclusive socio-economic and political development progress, which in turn will enable the achievements of peacebuilding to be sustained.

UN Women is seeking an International Consultant to provide technical assistance on its Women, Peace and Security Programme, specifically focused around UN Women’s support to the development of the NAP on WPS, collaboration with the Gender Unit of the National Police to develop a gender strategy for the institution, developing a strategy for promoting women’s leadership and participation in decision-making, and for gender-responsive conflict resolution and violence prevention. This will contribute to Timor-Leste’s national commitments set forth in the Strategic Development Plan and sector strategies, as well as international obligations, such as CEDAW and the Security Council Resolutions comprising the Women, Peace and Security Agenda. 

II.                  Objectives of the assignment

The key objective of the assignment is to provide technical assistance to UN Women across its WPS programming components, and supporting institutional capacities of Government and civil society partners in the development, implementation, and monitoring of the NAP on WPS. This will also include development of strategies for UN Women to better engage with oversight institutions and grassroots organizations as part of strengthening accountability for gender equality commitments. 

III.                Scope of work and tasks

Under the overall guidance of the UN Women Country Representative and management by the National Programme Officer for Women, Peace and Security, the Consultant will be responsible for provision of technical assistance on its WPS programming. This will include, but will not be limited to implementation of the following: 

§  Support organization and co-facilitation of consultations with Government and civil society partners on UN Women’s WPS programming approach to identify opportunities for deeper collaboration and ensure priority issues are being addressed.

§  Provide guidance and content review towards the finalization of the institutional gender assessment and gender strategy development with the Gender Unit of the National Police. 

§  Review promising practices and provide technical assistance and guidance for the establishment and implementation of coordination, monitoring and evaluation mechanisms, including development of Terms of References.

§  Support development of a toolkit for national-local tracking progress of NAP implementation, including methodology and tools with standardized formats for monitoring and reporting.

§  Compile knowledge products developed by UN Women and contribute to finalization of those underway on basic concepts of women, peace and security, and integrating WPS agenda into planning and budgeting processes. This should include user-friendly tools and guidelines, resource kits, pictorial booklets, posters, films, case stories, drawing on Oral History documentation, Open Day dialogues, etc. for use by Ministries and district authorities. 

§  Provide guidance and templates for conducting a participatory self-assessment of Ministry of Interior, Ministry of Social Solidarity and PNTL on capacities and learning needs related to implementing the WPS Agenda.

§  Provide guidance and templates for conducting a needs assessment with women’s organizations and community groups in gender-responsive conflict prevention and peacebuilding, specifically skills in conflict analysis and dispute resolution (e.g. dialogue, negotiation and mediation) toward improving existing mediation networks and conflict early warning systems.

IV.                Duration of the assignment 

The total duration of the contract assignment will not exceed 60 working days within a three-month period, between 28 March and 30 June 2016. 

V.                  Expected Deliverables 

The National Consultant will produce the following deliverables: 
#        Deliverables                               Approx. working days    Indicative Deadline
1       Report (7-10 pages) of consultations organized with Government and civil society partners on UN Women’s WPS programming approach; guidance for NAP coordination, monitoring and evaluation mechanisms, including Terms of References developed; and templates for conducting Ministerial self-assessments on implementing the WPS Agenda submitted.      
                                                      20                By 29 April 2016

2       Draft toolkit for national to local tracking of progress on NAP implementation, including methodology and tools with standardized formats for monitoring and reporting; and templates for conducting needs assessments with women’s organizations and community groups in gender-responsive conflict prevention and peacebuilding submitted.                                                 20                By 27 May 2016

3       Review of the institutional gender assessment and gender strategy with the Gender Unit of the National Police; and knowledge products finalized on basic concepts of women, peace and security, and integrating WPS agenda into planning and budgeting processes submitted.
                                                      20                By 30 June 2016

Estimate number Days                                      60

All the deliverables, including events materials, notes and reports should be submitted in written in English language.

Upon receipt of the deliverables and prior to the payment of the installment, the deliverables-related reports and documents will be reviewed and approved by UN Women. The period of the review is one week after receipt. 

VI.                Inputs 

–       UN Women team will provide a workspace, equipment and stationery, and support resource materials, and reference documents as relevant;

–       UN Women will provide support in facilitating contact with partners and identification of relevant resource persons for all components of the assignment;

–       UN Women will cover costs of travel to the districts and within the region as needed, related to the assignment, as well as daily subsistence allowance (DSA) as per standard UN rate. UN Women will also provide vehicle for field visits and official meetings.

VII.              Performance evaluation: 

Consultant’s performance will be evaluated based on: timeliness, responsibility, initiative, communication, accuracy, and quality of the products delivered.

VIII.            Required experience and qualifications 

The Consultant should fulfill the following requirements:

a.       Education

–       Master Degree or equivalent (required education in International Relations, Law, Political Studies, Economics, Social Sciences or related fields). 

b.      Experience:

–       6 years of professional experience in the areas of peacebuilding, security sector reform, the WPS Agenda, gender equality or women’s rights;

–       Proven experience in strengthening institutional capacities of Government or civil society organizations;

–       Experience with facilitation of consultations, development of trainings and tools, policy development, and results-based management; 

–       Familiarity with gender equality and women’s rights issues in Timor–Leste

–       Past experience with UN Women or the UN system would be an asset.

c.       Language and other skills:

–       Proficiency in oral and written in English, knowledge of Tetum or Portuguese is an advantage.

–       Computer literacy and ability to effectively use office technology equipment, Internet and email.  

IX.                Submission of application

Interested candidates are requested to submit electronic application to procurement.timor-leste@unwomen.org no later than 14 March 2016.

Submission of package              
1.       Cover letter; 

2.       CV, including contact information for 3 references;

3.       Financial proposal. The financial proposal shall specify a total lump sum amount per each deliverable, including any travel, per diem and administrative fees, based on the template in Annex 1. The approximate number of working days for each deliverable are intended to provide a guide only in the computation of the lump sum per deliverable, and the actual payment will be payable based on the stated lump sum for each satisfactorily achieved deliverable. 

All applications must include (as an attachment) the CV and the financial proposal. Applications without financial proposal will be treated as incomplete and will not be considered for further processing. 

Please note that only short-listed candidates will be invited to the interview.

Selected candidates will need to submit prior to commencement of work:

1.       Copy of the latest academic certificate

2.       UN Women P-11 form, available from http://www.unwomen.org/en/about-us/employment

3.       A statement from a medical doctor of ‘good health and fit for travel’

X.                  Evaluation

Applications will be evaluated based on the Cumulative analysis. 
·         Technical Qualification (100 points) weight; [70%] 
·         Financial Proposal (100 points) weight; [30%]

A two-stage procedure is utilised in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

Technical qualification evaluation criteria:
The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:

Technical Evaluation Criteria            Obtainable Score
Education                                           20 %
Experience and skills                              70 %
Language and other skills                         10 %

Total Obtainable Score                    100 %

Only the candidates who have attained a minimum of 70% of total points will be considered as technically-qualified candidate.


Financial/Price Proposal evaluation:

§  Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated. 

§  The total number of points allocated for the price component is 100. 

§  The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.

Annex I: Financial Proposal 

BREAKDOWN OF COSTS

SUPPORTING THE ALL-INCLUSIVE FINANCIAL PROPOSAL

Breakdown of Cost by Components:

Deliverables             Percentage of Total Price       Fixed price     Due Date
                           (Weight for payment)

1       Report (7-10 pages) of consultations organized with Government and civil society partners on UN Women’s WPS programming approach; guidance for NAP coordination, monitoring and evaluation mechanisms, including Terms of References developed; and templates for conducting Ministerial self-assessments on implementing the WPS Agenda submitted.                                 
                                                                        By 29 April 2016
2       Draft toolkit for national to local tracking of progress on NAP implementation, including methodology and tools with standardized formats for monitoring and reporting; and templates for conducting needs assessments with women’s organizations and community groups in gender-responsive conflict prevention and peacebuilding submitted.
                                                                        By 27 May 2016   

3       Review of the institutional gender assessment and gender strategy with the Gender Unit of the National Police; and knowledge products finalized on basic concepts of women, peace and security, and integrating WPS agenda into planning and budgeting processes submitted.              By 30 June 2016

 

The lump sum costs should include all travel and administration costs and expenses related to the consultancy. All prices/rates quoted must be exclusive of all taxes.